Policy and Planning Coordinator (#2026-NON-CHS-337)

Policy & Planning Coordinator

Permanent Full-Time

County Administration Building

Belleville, ON

2026-NON-CHS-337

The Community and Human Services Department has an opening for a permanent full-time Policy and Planning Coordinator position. This is a non-unionized position reporting to the Director of Community and Human Services. This position provides leadership, project management and support for collaborative planning processes within the Community and Human Services Department and the broader community with service providers, community partners, related service networks and other Ministry and community planning bodies. The Coordinator is responsible for undertaking community development initiatives intended to promote cross-sector collaboration, service integration and enhanced community resources and capacity building.

DUTIES and RESPONSIBILITIES

Program Delivery and Reporting:

• Administer and manage agency service agreements for all homelessness funding portfolios. Ensure that agreements are fulfilled including preparation of budget and service agreements, letters of agreement, and/or other financial documents and correspondence as required.
• Manage the Vital Services By-law which includes communications with internal and external stakeholders as well as completing all relevant documentation in accordance with case specific timelines.
• Manage and coordinate the Enumeration process (PiT Count and Survey) across Hastings County.Coordinate with community organizations and oversee project completion including community engagement and support for the completion of the Enumeration report to Housing Infrastructure and Communities Canada.
• Support UKG and Sharepoint use for the department. Draft various agendas for department and program meetings, support various reporting requirements using technology (i.e. HIFIS, RROL, TOR). Support data entry, tracking, and analysis (i.e. After-hours Homelessness program, Warming Centres, Enumeration).
• Develop and oversee poverty reduction and homelessness activities in accordance with Hastings County, the Coordinated Access System and Community and the Strategic Plan, including Warming Centres, the Veteran Homelessness Program and the Homelessness Reduction Innovation Fund.
• Lead, strengthen and/or support Ministry and community initiatives that complement and align with the Community and Human Services Department. Represent the department within the community, maintaining an active role in committees and working groups that reduce poverty, prevent homelessness and assume a facilitative role in issue resolution.
• Lead and direct new community planning initiatives including the identification and application of innovative program and partnership strategies (i.e. Research available funding and complete applications as necessary).
• Responsible to establish, monitor, and provide administrative support to the activities of the Community Advisory Board including the development of the annual Belleville Community Plan on Homelessness and Community Homelessness Report.
• Further develop, update and maintain the electronic Community Service booklet and the County website for Community and Human Services.
• Liaise with Loyalist College forthe Reginald E. Tucker Award annually.
• Asist the Transformation and Strategic Initiatives Advisor in researching and preparing reports on relevant and varied topics for program Managers and the Director, including the CHS Annual Report and program Service Plans. Support the Transformation and Strategic Initiatives Advisor and the Director in preparation for Community and Human Services Committee and Council.
• Help coordinate and provide direction to front-line staff in response to an emergency.
• Other related duties as assigned.

Leadership:

• Assist and liaise with the Executive Committee of the Community and Well Being Safety Committee. Facilitate the weekly Hastings County Situation Table.
• Lend support to all new and ongoing departmental program initiatives. Prepare Expressions of Interest, Requests for Proposals, committee recommendations, agendas, attend meetings and record minutes at meetings and participate in recruitment and selection processes as required by the Director.
• Lead representative for the Canadian Alliance to End Homelessness (CAEH), Built For Zero (BFZ); while co-leading HIFIS (Homelessness Individuals and Families Information System), Coordinated Access and chairing related meetings.

Finance:

• Provide advice, direction and guidance to contracted service providers to ensure that services are provided in a cost effective, responsive manner in accordance with program guidelines, applicable legislation and County policies.
• Coordinate and facilitate the funding allocation process for all homelessness funding in partnership with the Community Advisory Board. Prepare, review, score and award Request for Proposal submissions, negotiate funding, and service delivery levels. Review and monitor quarterly and year end data reports.
• Assist with the development of RFP’s, Services contracts, and recommendations to Committee for the homelessness program.
• Coordinate and assist with the after-hours emergency homeless program and monitor budgets, approvals and collection of statistical data. When required prepare Requests for Proposals, service agreements communications and updates in support of the project.

Health and Safety

• Protect own health and the health and safety of others by adopting safe work practices and reporting unsafe conditions immediately. Follows all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act.
• Work in a safe manner in accordance with the Occupational Health and Safety Act, associated regulations, other applicable legislation, County by-laws, policies, procedures, and guidelines.

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Three-Year University Degree or College Diploma in Business. Administration, Public Relations or related Human Services discipline.
• Must maintain a satisfactory Criminal Record Check (CPIC).
• Three years of municipal government experience.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint and Excel.
• Excellent oral, written and interpersonal communication skills.
• Project management, including report writing and ability to successfully prepare and administer funding applications.
• Ability to assess situations and utilize critical thinking and problem-solving skills.
• Demonstrated ability to establish and maintain effective working relationships with all levels of staff, members of the public, elected officials and organizations.
• Excellent organizational, attention to detail, and time management skills.
• Knowledge and application of mathematical calculations, statistical compilation, and business practices.
• High level of initiative, resourcefulness, and independent judgment.
• Ability to analyze situations and needs then conduct thorough and timely research to retrieve and compile pertinent information.

HOURS OF WORK:

• Normal hours of work are Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours/week).
• Occasional overtime may be required for project completion.
• On-Call Requirements

WAGE RANGE:$87,172 - $101,979 per annum with excellent fringe benefits

CLOSING DATE:Monday, November 23, 2026 by 4pm

Juliana Finney

Human Resources Advisor

Talent Management & Acquisition

This posting is to fill a vacancy and is actively being recruited for. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information collected will be used only for the purposes of this employment opportunity. We thank all candidates who apply, but advise that only those persons selected for an interview will be contacted.

"The County of Hastings is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Please contact us if you require this posting in an alternate format. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.”