Program Administrator II

Position Information

Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Full-Time Program Administrator II for the Medical Education Program. This role offers an exciting opportunity to utilize your skills in administration in a collaborative environment and supporting the medical leaders of tomorrow. You will be reporting to the Manger, Medical Education Programs, and work closely with medical trainees and Program Administrators within the Department of Medicine.

Rotation/Shifts

Days, 8 hour shifts.
*For information purposes only - The Hospital reserves the right to change.

Responsibilities

• Be the primary administrative point of contact for the training program(s) for medical trainees, other program administrators, and external partners and governing bodies;
• Liaise with the Program Administrators and the Lead Residents to facilitate a program specific orientation for all new trainees;
• Liaise and support the medical trainees regarding the us e of internal systems and processes including call schedules, teaching schedules, block rotations and OSCEs;
• Accept and provide wellness resources to medical trainees;
• Contributes to the administrative preparation for internal and external reviews and accreditation;
• Organizes, reports and documents, arrange meetings and provides support to action recommendations from accreditation;
• Organize, prepare, collect data, and edit the Canadian Accreditation Management System (CanAMS) ensuring accuracy;
• Organize, coordinate and support the CaRMS, including recruitment, file reviews, results, match activities;
• Maintain and update the SharePoint site for the Office of Education and Training;
• Support the planning, preparation, and execution of Department of Medicine (DOM) Education Program events.
  

Basic Requirements

• Postsecondary degree in a related discipline or an equivalent combination of education and work experience;
• 5-7 Years recent related experience in administration;
• Experience working in an academic or medical environment/ or medical education and training is strongly preferred;
• Knowledge of MS Office with intermediate skills in Word, Outlook, and Excel;
• Experience working with SharePoint;
• Knowledge of the academic process, including scheduling, management of student reports, and evaluation systems;
• Knowledge of medical education programs, The Royal College of Physicians and Surgeons, the College of Family Physicians of Canada, and Accreditation standards, and PARO regulations;
• Knowledge and/or experience with Hospital processes and policies as well as professional licensing bodies and associations;
• Experience creating and maintaining schedules and using electronic scheduling software is preferred;
• Strong interpersonal skills to foster community with trainees as first part of contact;
• Excellent organizational, planning, and problem-solving skills;
• Ability to handle highly sensitive and confidential information;
• Initiative, dedication, tact and diplomacy;
• Proficiency in technology related to medical education, including CanAMS, WebEx, One45 and Elentra is considered an asset;

• Proficiency speaking and comprehending both English and French (B+) is an asset;

  The Ottawa Hospital uses a 5-level language proficiency scale to define the required level of language skills in English and in French for positions at the Hospital, and to evaluate job candidate language skills. Language proficiency requirements are based on the nature of the position at the level of interaction with French and English speaking clients. Click here for additional information on The Ottawa Hospital's language proficiency levels.

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at [email protected]. We thank all those who apply but only those selected for further consideration will be contacted.