Project Administration Assistant

At WestUrban, we don’t just build homes, we build communities through our expertise in construction management, customized development, and development planning across Western Canada. Our rapidly growing company is built on a foundation of strong relationships, extending to employees, clients, stakeholders, contractors and suppliers. We believe that investing in people is the cornerstone of our success. We build dynamic teams powered by respect, integrity, and experience. This mission empowers us to find innovative solutions, and to develop leading-edge concepts that enhance and support growing communities.

Thinking about a change?

We welcome driven and skilled individuals from all backgrounds, as we recognize that having diverse perspectives, makes us stronger. We support our employees and want to see them succeed. We believe growing from within is the best solution to build healthy teams. We are currently accepting applications for a Project Administration Assistant in Campbell River, BC. If you thrive in a fast-paced environment, we encourage you to apply!

What you will be doing:

• Works closely with the Project Managers and the Project Administrative Supervisor to ensure consistency for all project related filing systems;
• Performs a range of administrative duties through all phases of projects, from start-up to close-out;
• Ensure files and documents are prepared and logged with a high level of accuracy and within required timeframes;
• Assists with assembling and preparing documents of a complex nature, i.e. RFIs and Submissions;
• Assists with preparing Purchase Orders, Recommendations of Awards and Change Orders;
• Obtains and assembles project close-out documentation, including drawings, manuals, warranties, and permits;
• Monitors and maintains tracking tools to provide effective reporting of projects for Directors;
• Effectively and accurately communicates discrepancies in project reports with Project Managers;
• Creates, maintains, and ensures the use of Company standard operating procedures and templates;
• Prepares emails and correspondence on behalf of Project Managers;
• All other duties, as assigned.

What you need to bring:

• Minimum 2 years working in an administrative role and office environment;
• Previous experience in the construction industry with an understanding of the phases of construction, project start up through to completion;
• Exceptional administrative and organizational skills, including the ability to prioritize workload;
• The ability to multi-task and adapt to an always changing environment;
• Excellent interpersonal, written, and verbal communications skills;
• Comfortable working with technology and proficient in MS Office (Word, Excel, PowerPoint and Outlook);
• Ability to establish and maintain effective working relationships with staff at all levels of the organization;
• Friendly and positive attitude;
• High level of initiative and sense of urgency;
• Attention to detail and time management.

What do we offer you?

Finding and keeping the right people is very important to us. We want to offer an opportunity to someone who is passionate not only about building quality apartment buildings, but also having the chance to build communities which make a lasting impact. The anticipated salary range for this position is $45,000.00 - $55,000.00 depending on experience. We also provide:

• Health and Dental plan with Life and Long Term Disability Insurance
• Service recognition and Wellness programs
• A generous annual Profit Share program

We are committed to the principles of employment equity and encourage applications from all qualified applicants. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. This job posting will remain open until the role has been filled.