Project Manager, Facilities

Are you a strategic project leader with a passion for solving complex problems and optimizing building operations? Do you thrive in fast-paced environments where collaboration, communication, and innovation drive impactful results?

At Earls Kitchen + Bar, we’re looking for a Project Manager to join our Facilities team and take ownership of high-impact maintenance, repair, and improvement projects across our restaurants.

In this role, you’ll serve as a trusted advisor and project lead for cross-functional stakeholders, working closely with store operators, interior and kitchen designers, and external partners to deliver seamless project execution. You will oversee the full project lifecycle—from planning and budgeting to execution and post-project review—while ensuring brand standards, timelines, and cost expectations are met.

Role Responsibilities

• Lead the planning, execution, and oversight of complex repairs, maintenance, and CapEx improvement projects across multiple restaurant locations.

• Act as the primary point of contact for operations partners, providing strategic guidance and technical expertise on building systems, preventative maintenance, and repair methodologies.

• Travel to our restaurants across Canada and the US to lead and support facilities project work, audit stores for renovation planning & scoping, and provide post-open/post-renovation site support for Operations

• Provide guidance and support to Facilities Specialists, particularly in areas of technical expertise and project execution.

• Intake, prioritize, and scope support requests from operators, working collaboratively with operations leadership to align on timelines, funding, and business impact.

• Troubleshoot commercial MEP (mechanical, electrical, plumbing) and equipment issues; identify root causes and recommend effective solutions.

• Interpret and advise on construction specifications and collaborate with in-house designers to create new design packages as needed.

• Source, evaluate, and manage vendor relationships, ensuring alignment with company standards and acting as an intermediary to resolve any disputes.

• Develop project scopes, timelines, and detailed cost estimates to support funding approvals for larger-scale initiatives.

• Build and manage budgets for maintenance and CapEx projects, tracking costs and ensuring fiscal accountability across all initiatives.

• Own end-to-end invoice and PO processes, ensuring accurate reconciliation, reporting, and cost allocation in collaboration with Accounts Payable.

• Maintain comprehensive project documentation, reports, and records for ongoing analysis, tracking, and continuous improvement.

Qualifications

• 4+ years of experience in facilities management, construction project management, or a related field, with a strong background in HVAC, refrigeration, and plumbing systems; experience in the restaurant, hospitality, or retail sector is highly valued.

• Post-secondary education in Building/Architectural Technology, Construction Management, or a related field, or a combination of education and hands-on experience.

• Demonstrated success managing multiple projects simultaneously with competing deadlines, budgets, and stakeholder interests.

• Ability to assess urgency and make sound decisions in a fast-paced environment.

• Advanced understanding of building systems and preventative maintenance best practices.

• Strong working knowledge of construction methods, building codes, bylaws, and regulatory requirements.

• Ability to read and interpret technical drawings (architectural, structural, mechanical, plumbing, electrical, and kitchen equipment).

• Experience using project management tools and systems including Microsoft Office, Google Suite, and Smartsheet; familiarity with AutoCAD and Facilities Management Software (FMS/CMMS) is an asset.

• Proven ability to lead cross-functional teams, manage vendors, and communicate with clarity across all levels of the organization.

• Highly organized, self-motivated, and resourceful with excellent problem-solving skills and a proactive approach to continuous improvement.

• Willingness and ability to travel across North America (30-40% travel time) for project oversight.

Bonus Points

• A sense of humour.

• A serious passion for food - we like to eat around here (sometimes wine is involved).

• Open to personal development and growth.

• The drive to succeed and the passion to be a part of Earls growth.

• Big team player – able to be both a leader and also support those around them.

What We Offer

• Competitive annual salary starting from $80,000, commensurate with experience and qualifications, complemented by all the perks and benefits below. Individual pay is based on job-related skills, relevant experience, education and/or training, and internal equity.

• Comprehensive health care benefits effective from your first day

• A healthy lifestyle spending account to support you in living your best life

• Employee Assistance Program

• Earls 50% discount card for food and drinks at all Earls Kitchen + Bar, the Beachhouse, Birdies Eats & Drinks, LOCAL Public Eatery, and JOEY Restaurants locations

• 3 weeks vacation

• Make Life Awesome Week

• Opportunity to be a part of our partner-led Employee Resource Groups (ERG), designed to bring our greater communities together through mutual causes and shared experiences

• Flexibility with our Hybrid work from home/office model

• Bring your furry friend to work in our dog-friendly office

• Office amenities include a rooftop patio, lockers, showers, a full kitchen, and collaborative workspaces

• Travel opportunities for company events, new restaurant openings, and more!

• Leadership programs with career development and opportunities for advancement

• Awards, recognitions, team-building events, and more!

APPLY NOW

We will be in touch with suitable candidates as applications come through. We look forward to hearing from you!

Earls is an equal-opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences, and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome.

All employment decisions inclusive of recruiting, hiring, compensation, promotions, and terminations are based on qualifications, competencies, and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request.