Property Administrator

About Compass Communities

With coast-to-coast communities and over 12,000 home sites, Compass is one of Canada’s largest land lease housing companies, operating over 70 residential communities in 8 provinces. We offer attainable home ownership that prioritizes residents’ needs, creating communities with better services, management, and facilities.

Visit www.compasscommunities.ca for more information.

Role Summary

Reporting to the Property Manager, the Property Administrator will work closely with the Property Manager and Maintenance team to ensure effective community operations. This role assists in handling all daily property management requirements such as collecting receivables, coordinating with contractors and addressing any homeowner inquiries or concerns.

This position will be fully on site.

Core Responsibilities

• Assist in operating the community in accordance with Compass standards to establish and maintain the community rules and regulations;
• Receive POs, creating requisitions and recording rent payments;
• Deliver rent payment to the bank (where applicable);
• Enter rent payments into the Rent Manager system and reconcile and process bank deposits;
• Assist in creating and managing issue tickets and communicating them to the maintenance team;
• Follow-up on outstanding requests;
• Work within the assigned budget;
• Review accounts receivable and maintain collections efficiency;
• Generate weekly AR reports;
• Collect lot rent with the objective of managing and achieving a zero balance in AR;
• Assist and work in a safe working environment for all employees by following the Health and Safety Policy and reporting all accidents/incidents in accordance with company policy;
• Meet and work with contractors/vendors when needed and ensure all jobs are started and completed within deadlines;
• Assist with inspecting common areas and all infrastructure including roads, landscaping, tree service, waste management and Community utility systems to ensure they are maintained and working effectively while eliminating any potential hazards;
• Assist with filing fire safety documents and inspecting all fire safety systems bi-annually or when required;
• Communicate with homeowners about leases, rent payments and deferrals, and lease termination, as well as satisfactorily resolve any complaints;
• Create tenant notices/letters regarding rent payments, potential lease termination/evictions, community standards and maintenance concerns including waste management, etc. for the Regional Manager’s approval and distribute them;
• Assist with prospective residents, processing and filing applications and seeing them through the approval workflow;
• Assist with the organization and implementation of tenant appreciation and social events.

Required Skills and Experience

• Minimum 2+ years of relevant experience in a similar line of work;
• Previous experience in residential property management is a strong asset;
• Computer and software proficiency (primarily Microsoft Word, Excel, Outlook, Internet and Rent Manager);
• Demonstrated ability to make decisions, exercise good judgment, and maintain confidentiality;
• Ability to demonstrate a responsible and positive attitude;
• A genuine interest in customer service, helping and working with homeowners;
• Ability to communicate well and establish relationships with colleagues and residents;
• Strong written and verbal communication;
• Valid driver’s license, and reliable, insured means of transportation to and between work locations as required for some locations.

Why Join Compass?

• Be part of the solution to Canada’s housing challenge, creating affordable and vibrant communities.
• Join a leading national company in a unique and growing industry.
• Make a positive daily impact in your community.

This job is to fill an existing vacancy. We’re looking for a strong candidate who can step into this role and continue supporting our team.

The expected hourly rate for this role is $22.00/hour.

Based on the position, Compass Communities offers a competitive compensation package in addition to the base pay, which may include a performance-based bonus incentive, comprehensive health & dental benefits, company-matched group RRSP matching program, and generous paid time off.

The actual salary offered will take into consideration a number of factors including, but not limited to, the individual’s skill, experience, education and training and the market compensation of the role.

We value a wide range of experiences on our team. If your skills don’t fully align with the listed qualifications or salary range, we still encourage you to apply – you may be a great fit for this role or other roles at Compass. Applicants may also be considered for alternative positions within the organization if their qualifications and experience align more closely with those available roles.

Our people are what makes us different. At Compass, we are committed to workplace diversity and inclusion within our organization; therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. Successful applicants will also be subject to a background check.