Receptionist

Are you an organized, professional individual with a genuine passion for exceptional customer service who wants to develop a thriving career in business administration? Randstad, a global leader in talent solutions, is actively partnering with an established, highly reputable accounting firm located in Ahuntsic, Montreal, to recruit a talented bilingual receptionist for a permanent full-time position (37.5 hours per week).

In this central business administration role, you will serve as the premier ambassador and the welcoming face and voice of the firm. As a bilingual receptionist, you will greet corporate visitors, manage multi-line incoming telephone inquiries, coordinate high-priority mail and courier deliveries, and provide vital day-to-day administrative support to a collaborative team of accountants, auditors, and tax professionals. Situated in Ahuntsic, just steps away from the metro, this welcoming office environment offers a rewarding workplace culture, comprehensive group insurance benefits, and an excellent platform to expand your professional business administration capabilities.

Language requirement: This position requires professional bilingualism in French and English. Fluency in English is required in order to communicate effectively on a daily and regular basis with English-speaking clients, business partners, and external stakeholders located outside of Quebec.

Advantages
• Competitive annual base salary ranging from $45,000 to $50,000, commensurate with experience and administrative qualifications.
• Permanent full-time employment with a balanced, predictable schedule of 37.5 hours per week, Monday through Friday.
• Comprehensive group insurance coverage, including health, dental, vision, life, and disability benefits following the probationary period.
• Prime location in the vibrant Ahuntsic district of Montreal, conveniently situated within walking distance of the metro station and public transit.
• 100% on-site work model within a modern, professional, and collaborative accounting office environment.
• Significant opportunities to develop foundational expertise and advance long-term career goals in business administration.

Responsibilities
• Warmly welcome clients, corporate guests, and visiting associates at the front desk of the accounting firm with poise and professionalism.
• Answer and route incoming telephone calls promptly, screen inquiries courteously, take detailed messages, and direct callers to appropriate team members.
• Monitor and manage the primary corporate inbox, responding to routine inquiries and forwarding messages to internal departments in a timely manner.
• Handle incoming and outgoing mail, sort packages, prepare courier shipments, and maintain accurate logs for time-sensitive tax and financial correspondence.
• Collaborate closely with colleagues across business administration to prepare, format, print, bind, and proofread executive reports, client letters, and billing summaries.
• Ensure proper electronic scanning, digital filing, and physical archiving of confidential client documents in strict adherence to data protection standards.
• Oversee the scheduling, preparation, and presentation of executive meeting rooms and client conference spaces prior to and following client consultations.
• Track and maintain adequate office inventory, monitor supply levels, and place regular orders with designated office supply vendors.
• Deliver dependable, ad-hoc administrative support to accounting managers, partners, and senior staff during quarterly peaks and the annual tax season.
• Maintain a pristine, organized, and immaculate reception area that consistently reflects the prestigious reputation of the accounting firm.

Qualifications
• High school diploma, vocational diploma (DEP) in secretarial studies, office automation, or related training in business administration.
• 1 to 3 years of prior experience in a similar role as a receptionist, administrative assistant, or front desk clerk.
• French-English bilingualism required to communicate regularly with clients located outside of Quebec.
• Proficiency in standard office software (Microsoft Office suite: Outlook, Word, Excel, Teams).
• Ability to handle multiple requests simultaneously with calm and professionalism.
• Absolute discretion and strict respect for the confidentiality of financial and tax records.

Summary
Do not miss out on this stimulating career opportunity as a receptionist in Ahuntsic. If you are ready to advance your career in business administration in a key customer care role within an accounting firm in this dynamic neighbourhood, we want to hear from you. Send your application now to [email protected].

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.