Recruitment & Systems Coordinator

Be the Spark! Join our passionate team and help us to achieve great things in our community!

The Recruitment and Systems Coordinator is responsible for sourcing and recruiting high-quality candidates, while developing systems to track, pre-qualify, and maintain a pipeline of staff ready for hire. This role supports the full cycle of recruitment, working closely with Child Care Supervisors to meet staffing needs through rigorous hiring and orientation practices that reduce risk related to child protection and training. It involves building strong relationships with community partners, post-secondary institutions, and internal teams to strengthen recruitment outreach and support student engagement. The position also plays a key role in enhancing recruitment processes through data tracking, systems development, and continuous collaboration.

In this role, you will:

• Develop and maintain strong relationships with hiring supervisors and managers across multiple sites to maximize the effectiveness of the recruitment and onboarding process for current and future vacancies, including high-volume seasons.
• Use the applicant tracking system to thoroughly screen the candidate pool, assess suitability, and recommend competency-based interview questions tailored to each position. Ensure candidates meet all employment eligibility requirements in accordance with the YMCA Safeguarding Policy, Human Rights Code, and AODA.
• Manage a high volume of job posting requisitions, collaborating with hiring supervisors and managers to understand staffing needs and ensure timely recruitment to fill vacancies.
• Develop and implement recruitment processes for new initiatives. Regularly evaluate existing workflows to identify efficiencies and ensure alignment with organizational goals and operational needs.
• Attract a pool of candidates using various resources such as traditional advertising, social media, and networking. Identify qualified candidates for hiring leader review and ensure the YMCA employment brand is consistently represented and aligned with recruitment policies.
• Act as the primary contact for potential employees regarding all pre-employment eligibility requirements, including immunizations, First Aid certificates, Police Records Checks, registration with self-regulatory colleges, reference checks, and training. Collaborate with the Human Resources department to ensure new employees are aware of and comply with all mandatory employment requirements at the Association.
• Track and report on relevant recruiting metrics to assess the effectiveness of strategies and identify areas for improvement. Anticipate future recruiting needs by exploring and recommending new and innovative strategies to develop candidate pools.
• Act as an ambassador for the YMCA of Greater Toronto by attending job fairs, career fairs, community events, and relevant forums. Promote the association by clearly communicating the benefits of working at the YMCA and sharing information about available opportunities. Deliver presentations and distribute accurate information as needed.
• Coordinate in-person and virtual interviews for internal and external applicants. Conduct interviews and analyze responses by comparing qualifications to job requirements.
• Develop and cultivate strong working relationships with community partners across the GTA, as well as with strategically selected Colleges and Universities, to support recruitment efforts.
• Collaborate with YMCA Employment and Community Programs, Communications, and Human Resources. Meet regularly with Regional District and General Managers to review recruitment effectiveness and outcomes.
• Onboard new hires in compliance with conditions of employment and CCEYA requirements.
• Stay informed and up to date on the Employment Standards Act and emerging workplace trends to ensure compliance and promote best practices.
• Provide orientation and ongoing support to newly hired staff, aligning with employment requirements and expected outcomes.
• Perform other duties as assigned.

What you need to succeed:

• Commitment to the YMCA’s Mission, Vision and Values
• Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
• YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

You bring:

• Post-secondary education in a related field or equivalent experience.
• Minimum 3 years demonstrated experience in staff hiring, recruitment, and retention practices.
• Demonstrated knowledge of traditional and emerging methods of end-to-end recruitment.
• Solid knowledge of human rights and employment-related legislation pertaining to recruitment.
• High computer aptitude with proficiency in MS Office, Adobe PRO, UKG, Smartsheet.
• High proficiency in MS Office, computer aptitude, and social media savvy.
• Knowledge of Child Development and related areas such as Child Protection, Day Nurseries Act, College of Early Childhood Education.
• Ability to work in a fast-paced environment with highly developed organizational skills demonstrating initiative and assertiveness.
• Strong facilitation and presentation skills.
• Demonstrated ability to effectively communicate and interact with all levels of individuals internally and externally.
• Strong time management and multi-tasking skills with ability to maintain focus and discipline.
• Goal-oriented with demonstrated ability to work on own initiative to achieve objectives.
• Excellent written and oral communication skills.
• Access to a motor vehicle as travel within the regions supported is required.
• Well-developed interpersonal and relationship-building skills; ability to establish rapport and excellent communication with members, staff, and volunteers.
• A capacity to work within a team and be part of a large multi-service charitable Association.
• Excellent understanding of diversity, inclusion, and equity including the ability to identify and address barriers, work effectively with diverse stakeholders, and integrate equity into program design.

Why work for the YMCA?

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 170 years of providing opportunities for people to shine through programs and services, such as health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2025–2030 strategic plan, Greater Together, which outlines how we are focused on building communities where people feel healthier and more connected to their neighbours.

The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+ communities.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.