Safety, Compliance & Fleet Coordinator - Fastfrate (Toronto)

Fastfrate is an equal opportunity employer committed to creating a diverse, inclusive, and accessible workplace. We welcome applications from women, visible minorities, Indigenous peoples, persons with disabilities, and all qualified individuals.

If you require an accommodation at any stage of the recruitment process, please contact us at [email protected] and we will work with you to meet your needs.

Fastfrate Company Profile:

Fastfrate Group is one of North America’s largest privately owned transportation and logistics providers. Built on innovation, speed, and reliability, our national network connects major North American markets through seamless rail and road solutions, giving customers the strength of a full-service logistics partner.

From TL and LTL to drayage, warehousing, fulfillment, and final mile delivery, the Fastfrate Group provides true port-to-door solutions. Our integrated service model delivers seamless, end-to-end transportation and logistics support designed to move business forward.

Being part of the Fastfrate Group offers meaningful career opportunities, professional growth, and the ability to contribute to a company that plays a vital role in keeping Canada moving.

Why you’ll love working here:

• A workplace where you can learn, grow, and build your career
• A culture that encourages new ideas and continuous improvement
• Supportive leaders who provide guidance while giving you autonomy
• A team-focused environment
• A competitive total-rewards package, including group benefits and a company-sponsored retirement savings plan
• Support for professional memberships, training, and certifications
  

The Opportunity:

This is your chance to join a team where your work truly makes an impact. In this role, you will contribute directly to the success of our customers, our operations, and the Fastfrate Group as a whole. You’ll work in a supportive environment that values collaboration, problem-solving, and continuous learning.

Role Summary:
The Fleet, Health & Safety, Compliance administrator is responsible for overseeing fleet compliance, driver administration, and safety-related processes to ensure adherence to regulatory requirements and company standards. This role works closely with operations, dispatch, vendors, and drivers to maintain fleet readiness, driver compliance, and accurate reporting across all safety and compliance functions.

Hours of Work:
Monday to Friday, 7:30am–4:00pm

Work Arrangement:
On-site

Position Type:
Non-Union

Employment Status:
Permanent

Compensation:
Salary Range: $55,000 - $60,000

Work Location & Environment:
9701 Highway 50, Woodbridge ON, L4H 2G4

Office environment

Key Accountabilities:

In this role, you will:

• Oversee CNESST, fleet safety, and driver compliance programs
• Ensure adherence to regulatory requirements, including Hours of Service (HOS)
• Coordinate preventative maintenance, safety inspections, and defect resolution
• Manage driver onboarding, training, and ongoing compliance requirements
• Prepare and analyze safety, compliance, and operational reports
• Act as a key point of contact between internal teams, vendors, and owner operators
• Set up and maintain fleet and driver files
• Establish and maintain schedules for preventative maintenance (PMs) and safety inspections
• Coordinate with dispatch and operations to ensure units are brought in for PMs and safeties as scheduled; follow up to ensure completion
• Ensure reported vehicle defects are repaired and process related invoices for payment
• Obtain vendor quotes and submit for approval
• Coordinate and schedule random inspections for owner operators operating under company authority
• Apply strong working knowledge of Hours of Service (HOS) regulations
• Perform daily audits of driver logs and circle checks to ensure accuracy, completeness, and legibility, file reports accordingly
• Schedule required online training for drivers (e.g., Dangerous Goods, circle checks, HOS) and track completion
• Set up and monitor daily pre-trip inspections
• Collect and verify required pre-hire documentation, ensuring all guidelines are met, including:
• Previous employer checks
• Driver abstract
• Criminal background search
• Carrier Profile history
• Drug and alcohol testing
• Arrange driving tests, coordinate driver orientation, and assign required online training
• Prepare monthly Carrier Profile reports, including conviction percentage analysis and month-over-month changes
• Produce various operational reports, including:
• Weekly cost reports
• Monthly captive reports
• Utilization reports for CDI leased units
• Manage fuel card administration

Qualifications

We’re looking for someone who brings:

Education & Experience:

• Secondary School diploma
• 2+ years in a related Health & Safety, compliance field

Skills & Attributes:

• Strong communication and interpersonal skills
• Proficient computer skills, including Microsoft Office
• Demonstrated ability to multitask in a fast-paced environment
• Proven ability to manage competing and conflicting priorities
• High level of attention to detail and accuracy
• Reliable attendance and strong organizational skills

How To Apply:

If you’re interested in joining our team, please submit your application through our online career portal. We appreciate all applicants; however, only those selected for an interview will be contacted.

Disclaimer: We use some technology-based tools, which may include artificial intelligence (AI), to support application screening; however, all hiring decisions include human review.