Sales Assistant (12 month Contract) (Toronto Hybrid)

Overview

Date: November 9, 2026

Company: HarperCollins Canada

Job Title: Sales Assistant

Department(s): Sales

Reports to: Manager Sales

Status: 12 month contract

Location: 22 Adelaide Street West, Toronto (hybrid model)

Job Vacancy Status: Vacant and actively accepting applications

Sales Assistant, reporting to the Sales Manager, will provide support for the sales department including line managers and sales representatives and general sales department support. Duties include assisting with regular reports, sales admin process, backend systems support and general catalogue seasonal set-up.

Responsibilities

• Line Manager Sales Support (60%)
  • Provide sales support for product line managers
  • Weekly POS reports (US, HCUK + general)
  • Support with title presentation at CND sales conference
  • Assist in the creation of BL lists for promotion and sales
  • Present titles at seasonal digital (Kobo, Apple) sales appointments
• General Sales Support (30%)
  • Responsible for general sales admin process including affidavits, change memos, regular sales report generation
  • Indigo sales reporting including Buy Analysis and GAP reports
  • Attend and assist in setup of the CGTA gift show held twice annually
  • Support with title presentation at CND sales conference and other account presentations.
  • Present titles at seasonal digital (Kobo, Apple) sales appointments
  • Event order tracking and follow-ups
  • Indie rep support for out of office
  • Performs other duties as assigned or required
• Sales Data Support (10%)
  • Assist in the building of seasonal Edelweiss catalogues and launch catalogues
  • Audit images and bibliographic data for all digital catalogues
  • Assist in loading titles and images to Catalist in advance of national buying appointments
  • Assist in loading titles and images to BookManager throughout buying season

Qualifications

• 1 year of experience in publishing or book retail would be an asset
• Post-secondary degree in a related field or equivalent work experience
• Publishing Program Certificate would be an asset.
• Knowledge of Canadian Publishing industry.
• Proficient with Microsoft Excel, PowerPoint and Google applications and an ability to learn a variety of company systems.
• Strong data analysis skills
• Strong written & oral communication and critical thinking skills.
• Able to multi-task, and work in a fast-paced environment.
• Must be results driven and take appropriate steps to achieve goals.
• This position often requires periods of sitting and keyboarding and light lifting of books.
• This role is currently based out of the Toronto, ON Office with a hybrid working schedule.

About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.

The salary range for this position is $46,000-$48,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe

HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.

HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [email protected]. Note: we will only respond to accommodation requests.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.