Première détection par notre source: il y a 1 heure
School Administrative Secretary (#070-AN)
@ PEMBINA TRAILS SCHOOL DIVISION
Winnipeg, Manitoba
SIGNAUX
En bref
Pembina Trails School Division is hiring a School Administrative Secretary to run a school office, coordinate clerical staff and handle secretarial and accounting work. The role covers student records, school accounts, medication and health plans, and office communications. Full-time, 7.25 hours per day, starting January 4, 2027.
Responsabilités :
- Run the school office and coordinate clerical staff
- Maintain student records, registrations and enrolment reports
- Manage school accounts, deposits, cheques and purchase orders
- Support the nurse with student medication and health plans
- Greet visitors, answer calls and manage correspondence
Résumé des exigences :
- Post-secondary education or equivalent
- Minimum two years of related experience
- Accounting experience preferred
- Excellent oral and written communication
- Microsoft Office and word processing around 50 wpm
Outils et compétences
Source et dates
Type de source non vérifié · apify-linkedin
- Date publiée par l’employeur
- Non fourni
- Première détection par notre source
- 2026-11-15
- Mise à jour du dossier source
- 2026-11-15
Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.
Détails du poste
| Niveau | Intermédiaire |
| Domaine | Administration |
| Expérience | 2 an(s) et plus |
| Heures par semaine | 36.25 |
| Horaire | jour |
| Déplacements | avion : aucun · route : aucun |
| Milieu de travail | École, Bureau |
| Position | Assis et debout |
| Exigences physiques | physique faible · ordinateur élevé |
| Langues | English |
| Permis et certifications | First Aid |
| Formation | Collégial (DEC) (préféré) |
Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.
PEMBINA TRAILS SCHOOL DIVISION
Profil d’entreprise sauvegardé
Renseignements historiques provenant d’un profil The Jobs API sauvegardé (champs LinkedIn/Crunchbase). Ils ne sont pas vérifiés en temps réel; les chiffres peuvent avoir changé. Les valeurs manquantes restent inconnues.
#AccomplishAnything
Description complète de l’entreprise
Pembina Trails School Division serves the South West communities of Winnipeg with a student population of approximately 14,000 in 34 schools. Our Division dedicated to educational excellence through challenging and enriching experiences for all, in a safe and caring community. #AccomplishAnything
- Abonnés LinkedIn
- 2 172
- Personnes associées sur LinkedIn
- 823
- Bureaux déclarés
- 181 Henlow Bay, Winnipeg, Manitoba R3Y 1M7, US
- Autres noms enregistrés
- Pembina Trails School Division
- Le profil indique une agence de recrutement
- Non
Pembina Trails School Division serves the South West communities of Winnipeg with a student population of approximately 14,000 in 34 schools. Our Division dedicated to educational excellence through challenging and enriching experiences for all, in a safe and caring community. #AccomplishAnything
| Champ | Valeur |
|---|---|
| Secteur | Education Administration Programs |
| Taille | 1,001-5,000 employees |
| Siège social | Winnipeg, Manitoba |
| Type d’organisation | Educational |
| Offres sur Jobsy | 23 |
| Voir la page |
Description
Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact: [email protected]
Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.
ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED
SCHOOL ADMINISTRATIVE SECRETARY
HOURS OF WORK: 7.25 HOURS/DAY
START DATE: January 04, 2027
Job Description
POSITION FOCUS
Under the supervision of the principal, the School Administrative Secretary is responsible for ensuring the harmonious and efficient operation of the school office, coordinating the work of the other clerical staff and providing secretarial and accounting services in support of the school’s activities.
Primary Duties
Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.
ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED
SCHOOL ADMINISTRATIVE SECRETARY
HOURS OF WORK: 7.25 HOURS/DAY
START DATE: January 04, 2027
Job Description
POSITION FOCUS
Under the supervision of the principal, the School Administrative Secretary is responsible for ensuring the harmonious and efficient operation of the school office, coordinating the work of the other clerical staff and providing secretarial and accounting services in support of the school’s activities.
Primary Duties
- Under the direction of the school administrator, it is ultimately the responsibility of the Administrative Secretary to ensure the thorough and efficient operation for the office. The Admin Secretary is responsible for the work flow to ensure effective operation of the office. Assigned duties will vary from school to school depending on the number of office staff and the needs of the school.
- Ensures confidentiality of school documents, records, correspondence, verbal information and other sensitive material
- Processes and maintains materials as required: (i.e. student records, report cards, student grades, and timetables)
- Responsible for submission of timesheets, absence reports, sub reports and general management of SFE (SmartFind Express)
- Receives processes and/or maintains confidential material for school administration
- Supports school administration in preparing Emergency Preparedness Plan
- Maintains an emphasis on the importance of good public relations and ensures that the office activities reflect this emphasis
- Greets visitors, determines needs and responds appropriately
- Answers telephone, relays/takes messages and responds appropriately to requests for information
- Supports school visitor access protocol
- Management and distribution of mail for consideration by administration and staff
- Composes correspondence for administration
- Prepares routine correspondence, reports, notices, newsletters, memos and agendas
- Creates and maintains email groupings
- Submit IT work orders
- Troubleshoot and process service requests for photocopier(s) and printers
- Registration for Provincial Exams (where applicable)
- Correspondence, data entry and scheduling of appointments for Parent Teacher Conferences
- Prepares monthly/yearly enrolment reports
- Correspondence, scheduling, screening calls, prime support for school administration
- Support Field Trip planning and organization (permission slips, booking buses, etc.)
- Monitors and manages staff/student parking assignments
- Helps to care for sick and injured students and administers basic First Aid when required
- Maintains appropriate First Aid supplies in collaboration with WPSH
- Processes accident reports, WCB claims, in compliance with Divisional requirements
- Liaise with Admin Office Staff
- Other office duties as may be assigned from time to time by school administration
- Makes recommendations for the acquisition of office and general school supplies
- Maintains accurate records of expenditures against budget plan
- Balances monthly bank reconciliations
- Maintains books for school bank accounts, issues cheques and provides necessary reports
- Verifies and receipts cash received and prepares bank deposits and delivers to bank
- Submits monthly recoverables to the Secretary Treasurer’s Department
- Submits purchase orders using software
- Maintains records and prepare annual T4A report
- Registration of new students – secure verification (proof of identity and address, Birth Certificate, immigration status as applicable)
- Registration of courses and communication to staff of new enrollment
- Requesting and sending CUM files in accordance with Divisional policy
- Ensure accurate student attendance records
- Create Proof of Enrollment Letters as requested
- Maintenance of Mayet student information
- Configure Mayet for current teacher/room/course assignments
- Pupil File management through Records Management protocol
- Process Out of Catchment/Division Schools of choice applications
- Annual Photo Release and Technology Acceptable Use Forms, distribution and management
- Create necessary reporting for September 30th submissions
- Management of URIS plans with nurse
- Distribution of medication as required by URIS plan and supporting documentation
- Identify medical needs and ensure proper paper work is processed
- Maintain filing system for current and expired health care plans
- Ensure proper storage of medication
- Assist in arranging for any immunizations by WHRA as applicable
- Ensure staff are made aware of student medical needs and treatment plans
- Relevant post-secondary education or equivalent
- Minimum two years’ experience in related field
- Ability to work cooperatively as a team member
- Accounting experience preferred
- Excellent oral and written communication skills
- A demonstrated ability to establish rapport with students, staff and parents
- Microsoft Office and technology experience applicable to an office environment
- Ability to prioritize work in a fast paced environment and meet deadlines
- Effective word processing skills, ideally 50 wpm minimum
Journal
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