Senior Administrative / Legal Assistant

Are you an experienced administrative professional with experience in the legal sector, seeking a high-visibility role in the investment management sector?

Are you a proactive, highly organized, and bilingual individual who excels at supporting executive leadership in a fast-paced environment?

Working directly with the Chief Legal Officer and team, you will play a key role in managing complex executive calendars, travel logistics, legal document workflows, contract tracking, and high-level stakeholder communications for a high-profile investment platform.

Would you like to streamline executive operations and contribute to a major national investment initiative as a Senior Administrative / Legal Assistant?

If so, this opportunity could be for you!

Advantages
-Full-time, permanent position
-Competitive base salary of $90,000 to $98,000 per year (depending on experience) plus a guaranteed 12% annual bonus
-4 weeks of paid vacation, 5 personal days starting on day one, plus summer Friday afternoons off
-Comprehensive group insurance coverage effective from your first day
-Highly competitive corporate pension plan
-Continuous investment in professional development, training, and career growth
-Unlimited 24/7 access to virtual healthcare services and wellness resources
-Inclusive paid family leave: up to 26 weeks for primary caregivers and 5 weeks for secondary caregivers
-Personalized family-building support and financial assistance (from pre-pregnancy to menopause)
-Hybrid work model (4 days in-office, with Fridays working remotely)

Responsibilities
-Provide high-level administrative support to the Chief Legal Officer and team to ensure seamless day-to-day operations
-Manage complex executive calendars, resolve scheduling conflicts, and prioritize meetings with internal and external stakeholders
-Coordinate end-to-end travel logistics, itineraries, and accommodations for assigned executive leadership
-Draft, proofread, format, and translate legal documents, reports, presentations, and correspondence
-Maintain organized filing systems, manage legal document workflows, and track deadlines, compliance filings, and contracts
-Maintain non-disclosure agreement (NDA) logs, private holdings lists, and conduct conflict-of-interest searches
-Prepare, process, and reconcile expense reports, invoices, and budgeting documentation in Concur and other internal systems
-Lead administrative projects, including data organization for information sharing across business units and designing executive KPI reports
-Coordinate meetings, conference calls, and legal briefings; prepare agendas, materials, and record meeting minutes
-Support committee meetings and assist in organizing large-scale corporate events
-Serve as a key liaison with internal teams and external legal partners, ensuring incoming requests are promptly routed and executed
-Handle confidential, sensitive, and proprietary information with the utmost discretion and professionalism

Qualifications
-Excellent written and verbal communication skills in both French and English
-Bachelor’s degree (an asset)
-Minimum of 7 years of experience in an executive support role, with experience working within a law firm, corporate legal department, or compliance team (ideally in financial or professional services)
-Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive); experience with Concur and travel management systems is an asset
-Proven track record in proofreading, document editing, and formatting
-Strong client-service orientation with the ability to respond promptly and effectively to unexpected requests
-High degree of autonomy, proactivity, and strong time-management skills to thrive in a fast-paced environment
-Proven ability to prioritize and manage multiple complex tasks concurrently while supporting the Chief Legal Officer and team members
-Sound judgment, diplomacy, discretion, and high professionalism when handling confidential information
-Ability to work independently with minimal supervision
-Strong aptitude for learning and becoming proficient with new technologies and internal systems

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position? Apply online or send us an email at [email protected].

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.