Senior Advisor – Office of the Executive Director

Are you looking to advance your career at the heart of strategic decision-making within a major organization? This pivotal role as an Executive Advisor to the CEO—based in downtown Montreal—offers the perfect opportunity to leverage your political acumen, rigor, and big-picture vision.

Acting as a strategic right hand, you will serve as a key support to the CEO and the executive team, helping to drive governance, organizational efficiency, and the coordination of major priorities.

Your day-to-day work will involve preparing and tracking files for decision-making bodies, ensuring administrative compliance, and guiding managers in optimizing their practices.

We are seeking a candidate with a relevant university background, strong influential leadership, and an excellent grasp of governance issues—particularly within complex business or institutional environments.

Ready to take your career to the next level and make a real difference in the governance of a key organization? Don’t miss this unique opportunity—submit your application today to discuss your ambitions!

Advantages
• A unique opportunity to actively contribute to the entire Quebec health network.
• A full-time permanent position (35 hours/week).
• 13 statutory holidays and 9.6 annual sick days.
• A defined benefit pension plan (RREGOP) administered by Retraite Québec.
• A competitive annual salary based on experience.
• Flexible working hours and a hybrid work policy.
• Opportunities for training and professional development.
• An employee and family assistance program, including telemedicine.
• An organizational culture focused on humanity, innovation, and • excellence.
Various team activities led by an innovative Social Club.

Responsibilities
1. Strategic Support and Governance
- Develops, implements, and updates management frameworks, standards, and administrative tools to support the strategic direction set by Executive Management;
- Monitors the landscape and ensures that practices comply with applicable laws, regulations, policies, directives, and organizational standards;
- In collaboration with the Direction and the Personal Information Protection Officer, ensures compliance with requirements regarding confidentiality, information protection, information security, and records management;
- Advises Executive Management on the analysis, development, and monitoring of strategic files with organizational scope;
- Prepares, coordinates, and reviews materials for various governance bodies (Board of Directors and Audit Committee), executive committees, and strategic planning exercises. Ensures the quality and relevance of information presented, oversees rigorous follow-up on decisions and recommendations, and coordinates the actions required to facilitate their effective implementation;
- Represents Executive Management on committees and working groups, as assigned;
- Issues administrative guidelines to teams within their scope of authority;
- Supports work organization and contributes to continuous process improvement within a transformation context.

2. Coordination and Support for Executive Management
- Assists Executive Management in managing strategic priorities, tracking organizational commitments, and coordinating files;
- Monitors mandates, action plans, accountability reporting, and requests from internal and ministerial bodies;
- Coordinates the preparation, quality, and consistency of documents for Executive Management meetings intended for various decision-making bodies;
- Acts as a liaison between Executive Management and various internal and external entities;
- Supports managers reporting to Executive Management in their administrative and strategic functions.

3. Organizational leadership and management practices
- Promotes the harmonization and improvement of administrative practices, processes, and management tools within the Executive Office and the Management Committee;
- Acts as an expert advisor and resource person regarding governance, administrative management, and work organization;
- Contributes to sharing best practices with management teams and administrative staff.

Qualifications
- Hold an undergraduate university degree in a field relevant to the position, such as administration, management, or another related discipline;

- Possess significant experience in an advisory role supporting senior executives;

- Possess a solid understanding of the health and social services network and its governance issues.

Key Competencies
- Exercise influential leadership that fosters collaboration, consultation, and stakeholder engagement;
- Possess excellent analytical, strategic judgment, and synthesis skills;
- Demonstrate highly developed political acumen and interpersonal skills;
- Demonstrate the ability to manage complex and evolving environments;
- Demonstrate strong organizational skills, autonomy, and the ability to effectively manage priorities;
- Demonstrate exemplary rigor, discretion, professional ethics, and a strong sense of responsibility;
- Act with integrity, professionalism, and adherence to the highest ethical standards;
- Possess excellent oral and written communication skills, as well as strong writing abilities.

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position?

Send us an email anytime at [email protected].

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.