Sponsorship Coordinator

Company Description Everise partners leading brands with high-impact sponsorship properties to maximize visibility and engagement. The company delivers end-to-end services including sponsorship development, sponsorship fulfillment, and event consultation.

Everise is hiring a short-term Sponsorship Coordinator to support on-site sponsorship delivery for our client, The Royal Agricultural Winter Fair, from November 2 to November 20, 2026.

About us

Everise is a Toronto based sponsorship agency that partners with leading brands to deliver exceptional experiences for their customers. Learn more at www.teameverise

The Royal Agricultural Winter Fair is one of the world's largest combined indoor agricultural fair and international equestrian competitions, held each November in Toronto. The Royal brings together farmers, exhibitors, sponsors and hundreds of thousands of visitors over ten days.

Role overview

The Sponsorship Coordinator is the sponsorship team's on-the-ground support during The Royal. You will help make sure every sponsor's activation, signage and entitlement is delivered as promised, so partners have a smooth, successful fair. Expect a fast-paced, hands-on role that moves between the show floor, sponsor booths and the sponsorship office.

Key responsibilities

Signage and branding

• Help install, check and remove sponsor signage and branding across the fairgrounds

• Walk the site daily to confirm signage is in place, visible and undamaged; flag and fix issues

Activation support

• Support sponsors during move-in and setup so activations are ready before doors open

• Serve as a point of contact on the floor, troubleshooting needs with operations and venue teams

• Monitor activations throughout the fair and help with teardown at close

Ticket and pass distribution

• Prepare, track and distribute sponsor tickets, passes and credentials

• Keep accurate records of allocations and pickups

Account management support

• Assist the sponsorship team with day-to-day sponsor communication and requests

• Help track delivery of contracted sponsor entitlements and capture proof of performance (photos, notes)

• Support sponsor hosting and hospitality as needed

General

• Help with pre-fair preparation (November 2–5) and post-fair wrap-up (November 16–20)

• Take on other sponsorship and event tasks as assigned

Qualifications and skills

Required

• 1+ year of experience in events, sponsorship, marketing, hospitality or a related field (co-op, internship or volunteer experience counts)

• Strong organization and attention to detail, with the ability to juggle many tasks at once

• Clear, professional communication and a customer-service mindset with sponsors and guests

• Calm, solution-focused approach in a fast-moving live event

• Proficient with Microsoft Office or Google Workspace

Nice to have

• Post-secondary education in event management, sport/entertainment marketing, business or communications

• Experience with sponsor activations, trade shows or large public events

• Familiarity with The Royal, agriculture or equestrian events

Schedule and availability

Candidates must be available for the full contract, November 2 to November 20, 2026.

How to apply

Submit your resume and a brief note on your event or sponsorship experience through [email protected]. Given the start date, applications are reviewed on a rolling basis.