Trademark Assistant

Company description:

Wilson Lue LLP is a leading Canadian intellectual property boutique based in Toronto, Ontario.

Job Summary

We’re excited to welcome a skilled, mid-level Trademark Assistant to our team. Our assistants and lawyers thrive in a flexible hybrid/remote environment. In this dynamic role, you will support intellectual property professionals while contributing to essential administrative and accounting services.

You will have the opportunity to work in a modern, paperless environment alongside an established team and an employer guided by strong core values.

Duties

Your daily responsibilities will include:

• Efficiently processing and filing correspondence from clients, foreign associates, CIPO, and the USPTO;
• Keeping critical due dates organized in PATTSY WAVE, our docketing system;
• Proactively reporting to and following up with clients to help keep deadlines on track, while supporting professionals with filing and prosecution tasks;
• Preparing and drafting routine correspondence and legal documents;
• Invoicing clients and following up on accounts receivable within established turnaround times;
• Responding promptly and professionally to routine client inquiries;
• Stepping in to support other assistants across the firm as needed; and
• Other duties as assigned.

Experience

We are looking for a motivated professional who brings the following qualifications:

• 3+ years of hands-on trademark docketing and clerical experience in an intellectual property environment;
• Strong Microsoft Office skills, including Word and Excel, plus the curiosity and aptitude to learn new software and technology;
• Experience with law firm billing software and IP docketing software, preferably PCLaw and PATTSY WAVE;
• Clear, confident, and professional English-language communication skills, both written and oral;
• A sharp eye for detail, a commitment to accuracy, and the ability to perform under pressure with minimal supervision;
• A responsible, reliable, and punctual approach, with the ability to stay productive in a hybrid/remote, paperless environment; and
• A collaborative mindset, strong team skills, and the initiative to take ownership of your work.

Certification as a Canadian Trademark Administrator will be considered a valuable asset.

Pay

From CA$50,000.00 per year.

We offer a competitive compensation package that reflects experience and education.

How to apply:

Applicants should send their resume and cover letter to [email protected]. We thank all applicants in advance but only those selected for an interview will be contacted.