Tweeds & More Business Specialist

Position:

Tweeds & Moore Business Specialist

Reports to:

Deputy Head of School

Position Group:

Operations

Term:

Part-time (September to June – some hours required in July and August)

Strathcona-Tweedsmuir School

Strathcona-Tweedsmuir School (STS) is a premier co-educational day school nestled in the Foothills of the Rocky Mountains just outside of the City of Calgary on a 200+ acre campus. As an International Baccalaureate (IB) World School, STS offers all three IB Programmes from Kindergarten through to Grade 12.

In addition to the global perspective offered by the International Baccalaureate (IB) Diploma Programme, the School offers an extensive co-curricular program in a technology-rich environment. Students take advantage of the amazing natural setting including a small pond, forest, and extensive trail system to complement their academic learning.

STS combines the rich traditions from its 120 years of history with innovative and research-based instructional practices where students pursue lives of purpose, flourishing emotionally, physically, and intellectually.

STS values pluralism. We are committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all.

Position Overview

Reporting to the Deputy Head of School, the Tweeds & More Business Specialist will manage business operations for the Tweeds & More store at STS and support the needs of STS families in the store. The position is responsible for stock ordering, verifying invoices against orders, maintaining the online store, responding to parent requests and other related duties detailed below. The Business Specialist will also be the main point of contact for parents, staff, and suppliers.

Generally, the required hours will be 3 days per week however, peak times may require full-time hours in June and September. The successful candidate will work with the Deputy Head of School on the week-to-week schedule.

Core Areas of Responsibility

· Responsible for all stock ordering, receiving, and merchandising within Tweeds (maintaining adequate stock levels).

· Verify the accuracy of Supplier Invoices against orders and initiating correction procedures for any discrepancies.

· Ensure all invoices are completed, confirmed and given to Accounts Payable in a timely manner.

· Responsible for maintaining and updating WIX online store and responding to parent requests sent through this portal.

· Prepare GST returns and related journal entries as required.

· Responsible for responding to all email contact from STS faculty or staff, parents, or suppliers in a timely and professional manner.

· Responsible for completing the month-end sales report and ensuring it is sent to finance in a timely manner.

· Organize and execute annual inventory accounting – year-end.

· Provide sales support for both New Student appointment days as well as dedicated back-to-school days within Tweeds.

· Provide support, as time allows, to other in-school clubs or departments looking for specific items or apparel.

· Source new items as requested by the School.

· Inform the Leadership Team of potential opportunities to expand the existing available merchandise, along with any potential issues with the current selected assortment.

· Compile sales forecasts for primary suppliers.

· Work with the POSTS Volunteer Coordinator and fill in when necessary to ensure the store is open and available to students and parents during scheduled hours.

· Maintain inventory budget levels and communicating anticipated overages along with timelines for corrections.

· Enter new student data into the Liberty System.

· Inactivate student accounts who have graduated or withdrawn.

· Support consignment with an emphasis on insuring uniform standards are maintained.

· Demonstrate and uphold a strong commitment to health and safety.

· Other duties as assigned by the Deputy Head of School.

Qualifications and Experience

· Minimum 3-5 years of experience in retail operations, business administration, merchandising or store management.

· Experience managing inventory, purchasing, vendor relationships and and/or sales.

· Experience with budgeting, financial tracking and sales reporting.

· Strong organizational, administrative and problem-solving skills.

· Excellent written and verbal communication and interpersonal skills.

· Demonstrated customer service skills and the ability to build positive relationships with diverse stakeholders.

· Strong attention to detail and level of accuracy.

Application Instructions

Applications must contain a cover letter, your resume and the names and contact information for three work-related references, one of which must be a direct supervisor (your references will not be contacted without your prior consent).

Please submit your application through our recruitment module at https://recruiting.ultipro.ca/STR5005STCN

Applications must be submitted as one PDF document and will be reviewed as received and interested applicants are strongly encouraged to apply early as the position may be filled as soon as a qualified candidate is selected.

Strathcona-Tweedsmuir School is an equal opportunity employer and provides a welcoming environment for all employees and encourages diversity among staff and students as part of our commitment to the Alberta Human Rights Act.