Undergraduate Academic Advisor (Nursing)

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of one year plus one day.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

As an Academic Advisor within the Faculty of Nursing, you’ll play a vital role in guiding students through their academic journey, helping them navigate complex decisions with confidence. You'll be the go-to expert for tackling non-routine queries, from course selection to understanding academic policies, ensuring students make informed choices every step of the way.

You'll assess applications based on established procedures, and provide clear guidance on degree requirements, academic standing, deadlines, and the acceptance of exchange or transfer credits. Monitoring student registrations and keeping track of students who are out of sequence will also be part of your responsibilities, ensuring that all students stay on track with their academic goals.

Additionally, you'll provide advice on academic exchanges and course transfers, offering students opportunities to broaden their horizons. And when life outside the classroom presents challenges, you’ll be there to listen, providing advice and connecting students to the resources they need for support.

With a focus on both academic success and student well-being, you'll make a lasting impact on the future of every student you work with.

Application Assessment

• Processes applications for program admission from inquiry to decision stage. Ensures completeness of required information.
• Conducts admissions reporting, including collecting and analyzing data to inform decision making processes.
• Evaluates and makes decisions on applications for admission ensuring program admission requirements are met.
• Evaluates domestic and international credentials.
• Participates in documentation and procedure development.
• Conducts research into the credit and course level systems for institutions and courses that have not yet been evaluated; develops and maintains a database of international and domestic transfer credit decisions.

Program Advising (Post-Acceptance)

• Advises continuing and prospective students on program related matters such as: advising on academic standing, providing GPA calculations and scenarios, advising on program changes, advising on potential transfer credit and performing advanced program planning.
• Identifies, assesses, refers and advocates for students at risk.
• Provides students with information about alternatives, limitations and possible consequences of academic decisions.

Program Decisions

• Approves/denies program decisions such as: course-overload applications, requests for program interruption or deceleration, change of route, deferred examination applications, transfer credits, requests for student abroad and exchange programs.

Convocation/Program Completion

• Completes convocation clearing for graduates to ensure full degree requirements are met.
• Verifies program completion and certifies to the College of Registered Nurses of Alberta (CRNA) students can write the National Council Licensure Examination (NCLEX) and receive their Temporary Practice Permits to legally work in Canada.
• Advises students of any program deficiencies and the consequences.

• Undergraduate degree and/or a diploma in an appropriate area demonstrated with experience in course administration.
• Minimum 2 years’ experience with program/administrative coordination.
• Thorough understanding of databases and database integrity procedures is necessary.
• Strong knowledge of University policies and procedures, affiliated partners and University business and academic scheduling procedures.
• Problem solving and troubleshooting is necessary.
• Able to work in a team setting as well as independently.
• Able to organize oneself efficiently and effectively.
• Able to meet tight deadlines and able to recognize timelines of other areas.
• Excellent at clearly communicating with various parties (externally and internally) using a variety of methods including phone, remote, email, and in person.
• Familiarity and good understanding of the principles and practices of providing excellent customer service and ability to implement these principles and practices in a positive, encouraging manner.
• Ability to work in a fast-paced environment.
• Experience with PeopleSoft (student) a strong asset.
• Experience with University Academic Calendar and Campus Solutions preferred.
• Experience with data monitoring preferred.
• Training in mental health and suicide prevention (Mental Health First Aid, ASSIST Training) is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The Faculty of Nursing is ranked #1 in Western Canada and #7 globally (QS World Rankings). It offers five CASN-accredited undergraduate programs and multiple graduate programs, including a PhD in Nursing. With over 1,700 students and strong partnerships across Alberta, the faculty leads innovative, high-impact research to meet the health needs of diverse communities and address global health challenges.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.