Bookkeeper/Office Manager

Energy services company serving Alberta and Saskatchewan seeking an experienced, capable, and highly self managed Bookkeeper/Office Manager to join our organization on a long-term basis.

This is a key position within our company and requires an individual who demonstrates mature professional

judgment, exceptional communication skills, advanced critical-thinking and problem-solving abilities, personal

accountability, discretion, and a high degree of independence.

The successful candidate will be someone who takes ownership of their responsibilities, anticipates what

needs to be done, and can confidently manage competing priorities without requiring continuous direction or

supervision.

Documentation cannot be allowed to accumulate or be completed retrospectively. Records, reporting

requirements, fleet information, financial documentation, employee information, and operational files must

remain current as part of the normal daily workflow.

The successful candidate must therefore demonstrate an exceptional ability to prioritize, track, follow through,

meet deadlines, and independently manage multiple ongoing responsibilities.

Professional Attributes

• Mature and professional judgment with a high level of discretion and confidentiality

• Strong written and verbal communication skills

• Advanced critical-thinking, analytical, and problem-solving abilities

• Exceptional organizational, task-management, and time-management skills

• A high degree of personal accountability and attention to detail

• The ability to work independently and be fully self-managed

• Strong follow-through and a commitment to completing tasks accurately and on time

• The ability to identify priorities and act on them without waiting for direction

• Confidence communicating with ownership, employees, clients, vendors, accountants, government

agencies, and other external stakeholders

• The ability to manage several competing priorities in a fast-paced operational environment

• A strong sense of urgency while maintaining accuracy and professionalism

• Adaptability and the ability to respond appropriately when operational priorities change

• A proactive mindset and willingness to take ownership of the administrative function

• Reliability, consistency, sound judgment, and professional integrity

Hours & Work Environment

The regular position is Monday to Friday, 40 hours per week.

However, candidates must understand that we operate within the energy services and transportation

industries, where operational requirements do not always occur within traditional office hours.

The successful candidate must have a reasonable degree of flexibility and responsiveness when time-sensitive

operational or administrative matters arise outside regular office hours.

This does not mean routinely working extended hours; rather, we require someone who understands the nature

of the industry and recognizes that payroll, fleet, client, employee, compliance, or operational matters may

occasionally require timely attention.

We are specifically looking for a candidate interested in becoming a long-term, sustainable member of the

organization who values stability, accountability, and taking ownership of their position.

Key Responsibilities

Reporting directly to Ownership, the Bookkeeper / Office Manager is responsible for supporting and managing

the administrative and financial functions that revolve around the company's day-to-day operations.

Accounts Receivable

• Process accounts receivable internally and through online client portals
  
• Maintain accurate and current customer documentation
  
• Track submissions and follow up on outstanding requirements as necessary
  

Accounts Payable

• Process accounts payable using various methods of remittance
  
• Maintain accurate vendor documentation and payment records
  
• Manage company credit cards and associated reconciliation/documentation
  

Payroll & Employee Administration

• Manage and process payroll through the online payroll portal twice monthly
  
• Maintain accurate and current payroll and employee records
  
• Coordinate year-end payroll requirements, including T4s, T2200s, and related documentation
  
• Manage WCB requirements for Alberta and Saskatchewan
  
• Administer employee benefits
  

Government & Financial Reporting

• Process and remit PST, GST, and other required government filings
  
• Coordinate documentation and reporting with the company's off-site accountant
  
• Complete journal entries, banking, and reconciliations
  
• Prepare financial reporting
  
• Complete month-end processes
  
• Prepare fiscal year-end documentation for the off-site accountant
  

Fleet & Asset Administration

• Manage fleet licensing and registrations
  
• Coordinate IFTA and Prorate requirements and online reporting
  
• Maintain current fleet records and documentation
  
• Support fleet asset management and associated administrative requirements
  

Office & Operational Administration

• Maintain organized, accurate, and current company files and records
  
• Ensure documentation remains current and accessible at all times
  
• Maintain office supplies
  
• Track deadlines, renewals, reporting requirements, and outstanding administrative items
  
• Provide administrative and operational support to Ownership
  
• Communicate professionally with employees, customers, vendors, government agencies, and other
  stakeholders
  
• Identify administrative issues requiring attention and proactively work toward resolution
  
• Perform additional administrative and operational duties as required
  

The Person We Are Looking For

This position is best suited to an experienced professional who is comfortable being trusted with significant

responsibility and autonomy.

You should be someone who can walk into the office, assess priorities, organize your workload, and identify

what requires attention.

You understand that excellent administration means that records are current, deadlines are anticipated rather

than missed, outstanding items are followed through to completion, and Ownership can rely on the information

being accurate when it is needed.

You communicate clearly, ask appropriate questions when clarification is genuinely required, exercise sound

judgment when it is not, and recognize when an issue needs to be escalated to Ownership.

Above all, we are looking for a capable, dependable, self-directed professional who wants to establish

themselves in the position and contribute to the company over the long term.

Requirements

The successful candidate will have a minimum of five years of relevant experience within the oilfield, energy

services, trucking, transportation, or a closely related industry, along with a comprehensive understanding of

bookkeeping and office administration.

Strong working knowledge and proficiency are required in:

• QuickBooks

• ADP and payroll processing

• Microsoft Word and Excel

• PDF programs and electronic documentation

• Digital and physical file management

• Bookkeeping and financial administration

• Online client, government, and reporting portals

This position requires significantly more than technical bookkeeping knowledge. We are looking for an individual

with advanced organizational and task-management skills who understands the importance of maintaining live,

current, accurate, and readily accessible documentation at all times.

Benefits

What We Offer

• Competitive salary
  
• Benefit package after three months
  
• A stable position with significant responsibility and autonomy
  
• The opportunity to become a trusted, long-term member of an established energy services company