Executive Project Assistant

This role involves supporting project team members by providing guidance and administrative support throughout all phases of the construction process.

• Head Office: 500 Rue Saint-Jacques, bureau 300, Montréal, QC

• Project Site / Physical Work Location: 4275 Jean-Talon, Montréal, QC What you will do :

• Prepare, process, and draft all required correspondence and ensure the execution of various mandates across departments.
• Serve as a key resource supporting the Executive Vice President, acting as the primary point of contact, triaging requests, and ensuring appropriate follow-up.
• Coordinate various executive meetings, including the preparation of required documents, reports, and presentations.
• Proactively identify, anticipate, and promptly communicate potential obstacles or roadblocks.
• Effectively and proactively manage calendars and schedules.
• Manage emails and maintain an efficient filing and document management system.
• Ensure proper tracking and prioritization of tasks while maintaining the quality of established processes.
• Facilitate the effective execution of the Executive Vice President’s responsibilities and activities.
• Participate in special projects and strategic initiatives.
• Provide translation support for various communications as required.
• Prepare, reconcile, and follow up on executive expense reports and payments.
• Organize and synthesize information received from various stakeholders and executives.
• Draft a variety of publications, editorials, speeches, and executive communications.

This role could be for you if you have :

• Minimum of 2 years of relevant experience in a similar role.
• Diploma of Vocational Studies (DVS), Attestation of College Studies (ACS), or an equivalent combination of education and relevant experience.
• Demonstrated creativity, autonomy, and versatility.
• Strong attention to detail and the ability to manage multiple priorities simultaneously.
• Excellent organizational skills, sense of responsibility, and strong political savvy.
• Strong interpersonal and relationship-building skills.
• High level of adaptability and flexibility.
• Ability to maintain discretion and confidentiality at all times.
• Sound judgment and the ability to anticipate needs and requirements proactively.
• Exceptional attention to detail.
• Demonstrated integrity and a collaborative, caring approach.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Significant experience providing administrative support to senior executives and executive leadership in a demanding, fast-paced professional environment, requiring a high degree of discretion and confidentiality.

Employment Conditions :
• Permanent full-time position 40 hours per week
• Language of Work : French

Compensation and Benefits :
• Salary ranging from $60,000 to $65,000, with eligibility for the company bonus program and employee share ownership plan.
• Up to 5% RRSP matching following the eligibility period.
• 4 weeks of vacation.
• Comprehensive health, medical, and dental coverage paid by the employer.
• Annual salary increases ranging from 2% to 5% based on performance.

Contact Information : Estelle Lopez ( [email protected] ) +1 (514) 789-2728 • RRSP with up to 5% employer matching

• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.