NOC 12112 - Records management technicians

Job Summary

Manage and maintain physical and electronic records to ensure accurate, secure, and accessible information. Support compliance with retention policies and provide timely retrieval and disposition of records.

Number of Positions

4

Main Duties

• Develop, apply and maintain classification schemes, indexing and metadata for physical and electronic records.
• Operate and update electronic document and records management systems, including data entry and document imaging.
• Retrieve, file, transfer and archive records; respond to internal requests for access and reproduction of records.
• Implement and monitor retention and disposition schedules; coordinate secure destruction or transfer of records.
• Perform regular audits and inventories to verify records integrity and compliance with policies and regulations.
• Provide guidance and training to staff on records handling, privacy, access controls and proper filing procedures.

Requirements

• Secondary school diploma plus a post-secondary certificate or diploma in records management, information management, library or archival studies, or a related field; or equivalent combination of education and experience.
• Experience working with records management, document control, or archival systems in an office or institutional environment.
• Proficiency with electronic records/document management systems and common office applications (word processing, spreadsheets, email).
• Knowledge of records classification, retention scheduling, privacy and access principles, and relevant regulatory requirements.
• Excellent organizational skills, attention to detail and ability to manage multiple priorities and deadlines.
• Ability to handle physical records including lifting and transporting boxes when required, and to maintain confidentiality of sensitive information.

Required Skills

• Records classification, indexing and metadata creation
• Electronic document/records management system operation
• Document imaging, scanning and file digitization
• Knowledge of retention and disposition procedures
• Strong organizational skills and meticulous attention to detail
• Clear written and verbal communication; customer service for internal stakeholders

Benefits

Benefits include competitive wages, supportive work environment, opportunities for growth, training support, and other employer-specific benefits depending on the position and location.

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About GTR Worldwide

We are a Canadian immigration, recruitment, and settlement company based in Canada, with multiple branches across the globe. We support clients who have decided to relocate to the land of opportunities by offering services related to employment, education, immigration, recruitment, and settlement.

At GTR Worldwide, we aim to provide professional Canada visa consultancy and recruitment support to help newcomers feel informed, prepared, and confident. We assist a wide range of clients and agents from around the world and work to build their strengths and confidence so they can pursue opportunities in Canada.

Disclaimer

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