Payroll/Accounts Payable Coordinator

About The Company

Uptime Industrial is a leading provider of full-service industrial and commercial equipment repair, upgrades, installation and relocation across North America. As a service provider, our mission is simple - to keep our clients’ businesses running – 24 hours a day, 7 days a week, 365 days a year.

Our recent growth and continued success stems not only from being highly trained experts in our craft, but also from our most important values: integrity and innovation. These values are a big part of who we are and how we work. We are committed to always doing the right thing for the job, for our customer and most importantly, for our people and each other. To learn more about Uptime Industrial and the core values that shape our company today, visit https://www.uptimeindustrial.com/about/.

About The Role

Reporting to and supporting the Controller, the Payroll/Accounts Payable Coordinator will play a key role in managing the day-to-day payroll operations of the business while providing backup support for Accounts Payable.

This is a hands-on opportunity for a detail-oriented accounting and payroll professional who enjoys working with numbers, managing multiple priorities, and ensuring employees are paid accurately and on time. The role will be primarily responsible for full-cycle payroll processing for hourly and salaried employees, payroll reconciliations, and resolving payroll-related inquiries, while providing backup coverage for Accounts Payable and supporting other Finance team activities as required.

Key responsibilities include:

• Process full-cycle payroll for hourly and salaried employees, ensuring accuracy and timely payments;
• Review timesheets, overtime, premiums, vacation, statutory holiday pay, and other payroll inputs;
• Process payroll changes, including new hires, terminations, wage adjustments, benefits, and deductions;
• Investigate and resolve payroll discrepancies and respond to employee payroll inquiries;
• Prepare and maintain payroll records, including ROEs, T4s, remittances, and other statutory reporting;
• Complete payroll and benefits reconciliations, journal entries, and payroll-related accounting activities;
• Work closely with HR and Operations to ensure accurate employee information and payroll processing;
• Provide backup support for Accounts Payable, including invoice processing, coding, vendor payments, and reconciliations;
• Assist with month-end close, year-end audit preparation, and other accounting activities as required;
• Support improvements to payroll and accounting processes, controls, and SOPs.

What You Bring

The ideal candidate is a detail-oriented and dependable payroll professional who takes pride in accuracy, organization, and getting things done right. You are comfortable managing competing priorities, meeting deadlines, and working with confidential employee and financial information. You enjoy problem-solving, take ownership of your work, and aren't afraid to ask questions or follow up when something doesn't look right. You are approachable, collaborative, and willing to jump in where needed to support the team.

Our Must Haves

• Diploma or certificate in Accounting, Payroll Compliance Professional (PCP), Business Administration, or a related field;
• 2+ years of hands-on payroll processing experience, including hourly employees;
• Experience processing full-cycle payroll, including overtime, vacation pay, statutory holidays, taxes, benefits, and deductions;
• Working knowledge of Canadian payroll legislation and statutory reporting requirements;
• Experience with ADP Workforce Now, Ceridian Dayforce, QuickBooks Online and/or ServiceTitan is strongly preferred;
• Working knowledge of Accounts Payable, including invoice processing, vendor payments, and reconciliations;
• Familiarity with ROEs, T4s, and statutory remittances;
• Experience in manufacturing, construction, or another project-based environment is considered an asset;
• Strong Excel, organizational, communication, and problem-solving skills;
• Ability to handle confidential information with professionalism and discretion.

Your Rewards

Our most important offering to anyone that joins the Uptime Industrial team is our culture of innovation, achievement, and ownership. We bring out the best in each other by constantly striving to be world class in all we do. These values are reflected in our Work, our Company, and our People.

At Uptime, we also offer a very competitive compensation structure that supplements your regular income with a robust benefits package:

• Salary: $60,000 to $70,000 per year
  • Please note - the listed salary is dependent on various factors, including market and individual qualifications objectively assessed during the interview process.
• Medical and Dental Coverage: Our industry leading benefits package covers you and your dependents at no cost
• Friends and Family Program: Early and exclusive access to our newly released projects
• Professional Development and Education Support
• Registered Retirement Savings Plan: A plan that helps you save for your retirement with employer matching

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