Senior Specialist, Contracts & Legal Operations

About Quantum

Quantum Lifecycle Partners is on a mission to be our customers' most trusted partner by setting the standard in sustainable electronics lifecycle management. We are scaling fast; across Canada, the US, Costa Rica, and beyond. We are building the systems and team to get there. If you want ownership, pace, and work that matters, you'll fit right in.

The opportunity

As we win larger enterprise customers and more complex RFPs, we're creating a dedicated role to lead the way we respond, contract, and hand off deals. You'll be the person who brings order and professionalism to the deal lifecycle, so our sales and customer teams can focus on customers, and our operations teams get clean, executable commitments. You'll also help build our legal operations: how we store and share contracts, identifying new requirements for the legal register Compliance owns, and support to the President and VP Finance on corporate-commercial legal matters. You'll report to the President and work shoulder-to-shoulder with Business Development, EPR, Sales & Marketing, Business Operations, Compliance, and Finance. The role is new and will grow as the business does.

What you'll do

• Draft, review, and redline MSAs, SOWs, and customer agreements and be the first set of eyes on customer paper, flagging issues and escalating to external counsel when needed.
• Bring the same discipline to vendor contracts, including logistics and procurement agreements, starting in your first year.
• Build and own a central response library and a standard contract template and clause bank.
• Project manage RFPs, security questionnaires, and customer onboarding from intake to submission.
• Keep proposals, contracts, and what Operations can deliver in lockstep, surfacing risks early.
• Translate signed contracts into clear obligations for Operations and Customer Success, captured in our systems.
• Build and maintain a register of customer requirements and commitments; the single source of truth for what we’ve promised; that Compliance audits us against and stay ahead of renewals and key dates.
• Set response SLAs and a repeatable workflow that raises our speed, consistency, and quality.
• Build how we store and share contracts across the business including helping define, in an active project, which contract information sits in our CRM, sub-system, financial system, or legal register.
• Flag new requirements from contracts and legal changes for Compliance's legal register and support the President and VP Finance on corporate commercial legal matters.

What you bring

• 5–8 years in commercial contracts, contract management, or proposals/RFPs.
• Confident drafting and redlining across MSAs and SOWs, and a sharp eye for non-standard terms and risk.
• Law clerk or paralegal training, with corporate-commercial experience, is a strong asset. A law degree is not required.
• Experience maintaining a legal register or tracking regulatory requirements is an asset; familiarity with ISO or R2 certifications is a bonus, and we'll train you on ours.
• A strong project manager and cross-functional connector who can run several deadlines at once, coordinate many inputs, and challenge constructively.
• Bonus: recycling, logistics, ITAD, or B2B-services background; CRM / CLM familiarity.

Why Quantum

• Real ownership and pace, we value initiative and urgency, and we back the people who take it.
• A growing organization with a clear ambition and a genuine sustainability mission.
• A role you get to shape from day one, with cross-functional visibility across the business and room to grow as the function expands.

Details

• Location: Remote (Canada or US), with some travel across sites and to customers/partners; supports all Quantum locations (Canada, the US, and Costa Rica) and customers globally.
• Type: Full-time, permanent.
• Compensation: $85,000 - $105,000 per year.
• This posting is for an existing vacancy.

What We Offer

• Company-paid Extended Health & Dental Benefits day 1
• Disability and Life Insurance
• Short term Incentive Program
• RRSP Match Program up to 4%
• 3 weeks' vacation
• Education Reimbursement Program
• Employee Assistance Program
• Safety Shoes & Glasses Reimbursement
• Employee Purchase Program (up to 22% off on Qnovum.ca)
• Opportunity to play a part in protecting the environment and contributing to sustainability!

Quantum is an equal opportunity employer. We promote excellence through diversity and encourage all qualified persons to apply. We thank you for your interest; however, only those selected for an interview will be contacted. Quantum is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will collaborate with you to meet your needs. Accommodation may be provided in all parts of the hiring process.

Salary or wage rate ranges are the range in which Quantum reasonably expects to set a candidate’s pay for the posted position. Actual placement depends on the individual skills and experience level of a candidate plus the total compensation and equity across team members. Role/compensation may be elevated to match candidate experience.

Automated technologies, such as artificial intelligence, may be incorporated into our recruitment process. This includes, but is not limited to, AI-driven screening and assessment methods.

Quantum offers a unique insight into the E-waste industry, with its fast-paced and ever-changing environment! To learn more about us, visit: www.quantumlifecycle.com