Space Planner & Move Manager

SUMMARY

The Space Planner & Move Manager ensures the effective management of space occupied by an assigned Client, assists in developing strategic occupancy plans & forecasts and develops options to achieve client occupancy needs. The Planner provides options with timelines, estimated cost and development scope. Options are developed in support of occupancy planning and in response to Client business needs. The incumbent works with internal BGIS, Client and vendors, as required, to ensure timely, successful implementation of space & occupancy planning initiatives

KEY DUTIES & RESPONSIBILITIES

Occupancy Planning

• Identifies priority needs or planned changes, relocation or renewals, as needed in support of achieving Client business needs.
• Prioritization and plans are made in alignment with overall occupancy and space standards and strategies.
• Develops short- and long-range facility utilization plans, including space and headcount forecasting and space allocations having regard to reducing cost of space to the Client and ensuring that existing vacancies are utilized before additional commitments are made.
• Creates “What If” scenario planning, portfolio/space modelling as required.
• Produces 3D renderings / visualizations / presentations.
• Baseline existing facilities to determine square footage (rentable and useable) and lease terms and expirations (as required).
• Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers.
• Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client.
• Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.
• Ensures proper and timely project- and administrative-related reporting and systems inputs.
• Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations.
• Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance).
• Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.
• Manages expectations and needs of Client user groups without compromising Client or BGIS objectives.
• Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes.
• Performs other duties, as assigned.

Occupancy Reporting/Analysis

• Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers.
• Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client.
• Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.
• Ensures proper and timely project- and administrative-related reporting and systems inputs.

Continuous Improvement

• Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations.
• Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance).
• Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.

Other

• Manages expectations and needs of Client user groups without compromising Client or BGIS objectives.
• Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes.
• Performs other duties, as assigned.

KNOWLEDGE & SKILLS

• Software proficiencies related to the assignment – Microsoft Office applications, AutoCAD; CAFM; Sketchup,etc.
• Ability to create 3D renderings and visualizations / presentations.
• Experience in facilities office planning and general knowledge of real estate business.
• General understanding of leasing structures.
• Strong working knowledge of project management, design, move management, construction and scheduling as well as knowledge of various furniture systems, interiors, materials, and finishes.
• Knowledge of and experience with industry standards and regulations.
• Strong organizational and time management skills. Ability to manage multiple assignments simultaneously.
• Results-oriented.
• Strong client service / management skills.
• Strong interpersonal skills.
• Excellent verbal and written communication skills, including presentation, documentation and report writing skills.
• Strong analytical, problem solving and conflict management skills.
• Ability to assist with RPF bid document submissions.
• Develop client case studies for marketing materials.
• Thorough knowledge of building code.
• IWMS and/or space management tool for occupancy planning.

Licenses and/or Professional Accreditation

• Interior Design is required.
• NCIDQ, LEED AP, BCIN, MCR, Bill 124 would be considered an asset.

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

#LI-SS1

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at [email protected]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for a future vacancy.