2026-070 - TFT Human Resources Administrator

Job Posting: #2026-070

Position: Human Resources Administrator

Required Shifts: Days

Hours of Work: 1.0 FTE

Location: Belleville, ON

Job Status: Temporary Full-Time

Vacancy Type: New Position

Reports to: Director, People & Culture

Salary: $60,464.59 to $68,797.98

Union/Non-Union: Non-Union

Date Posted: November 12th, 2026

Closing Date: November 19th, 2026, at 4:30PM

Please note that this is a temporary position with an anticipated contract end-date of March 31st, 2027.

About Us:

The Canadian Mental Health Association Hastings Prince Edward (CMHA HPE) provides a wide range of services and programs to support individuals aged 16 and older in achieving their mental health and addiction recovery goals. Committed to promoting mental wellness and resilience, CMHA HPE offers crisis intervention, addiction services, and mental health support, ensuring everyone in the community has access to the resources they need to feel well. By fostering inclusive and supportive environments, CMHA HPE empowers individuals to lead fulfilling and healthy lives. For more information, visit CMHA HPE.

Position Summary:

The Human Resources Administrator provides comprehensive administrative and operational support to the Human Resources function. This role is responsible for maintaining accurate employee data and records, supporting HR systems administration, preparing employment-related documentation, assisting with policy and document management, producing HR reports, and coordinating various employee lifecycle activities. The HR Administrator plays a key role in ensuring the integrity, accuracy, confidentiality, and efficiency of HR processes while supporting the organization's commitment to employee service excellence.

This position requires a highly organized, detail-oriented professional who thrives in a fast-paced environment, demonstrates strong technical aptitude, and can effectively manage multiple priorities while maintaining a high level of accuracy.

Minimum Qualifications & Experience:

• Graduate Diploma or Certificate in Human Resources, Business Administration or related field.
• Additional education or training in Human Resources, Business Administration, Office Administration, or Human Resource Information Systems is considered an asset.
• Minimum 1 to 3 years of progressively responsible administrative experience, preferably within a Human Resources environment.
• Experience maintaining employee records and confidential information.
• Experience using Human Resource Information Systems (HRIS); experience with UKG Pro is considered a strong asset.
• Experience preparing reports, managing databases, and maintaining documentation.
• Experience supporting multiple stakeholders in a fast-paced environment.
• Knowledge of human resources principles, practices, and employee lifecycle processes.
• Understanding of records management, data governance, and confidentiality requirements.
• Strong attention to detail with a demonstrated commitment to data accuracy and quality.
• Ability to identify discrepancies, inconsistencies, and documentation gaps and take appropriate action.
• Strong organizational and time-management skills.
• Ability to prioritize competing demands and manage multiple deadlines simultaneously.
• Demonstrated problem-solving and critical-thinking abilities.
• Strong analytical and administrative skills.
• Excellent verbal and written communication skills.
• Strong customer service orientation with the ability to interact professionally with employees at all levels of the organization.
• Ability to work collaboratively within a team environment.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Willingness to ask questions, seek clarification, and proactively communicate issues.
• Strong relationship-building and interpersonal skills.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Ability to learn new systems, software applications, and technology tools quickly.
• High level of comfort using technology to improve efficiency and accuracy.
• Experience generating reports and working with spreadsheets and workforce data.
• Strong data entry and database management skills.
• Must possess a valid Ontario Driver’s License, regular access to a reliable vehicle, and proof of adequate vehicle insurance for travel between agency sites and community meetings.
• Satisfactory criminal record check required prior to hire.

Benefits & Perks:

At CMHA HPE, we prioritize the well-being and professional growth of our employees. For temporary employees, we offer a percentage of pay in lieu of benefits. We also offer a generous paid time off policy, and an employer-matched pension plan through HOOPP. Our team members enjoy flexible work arrangements to support a healthy work-life balance, ongoing professional development opportunities, and access to wellness programs and resources. Additionally, we provide a supportive and inclusive work environment that values diversity and fosters a culture of collaboration and respect. Join us and be part of a community dedicated to making a meaningful impact on mental health and well-being.

Accessibility Statement:

CMHA HPE is committed to creating an inclusive and accessible workplace for all employees. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we strive to ensure that our recruitment and hiring processes are barrier-free and provide accommodations for candidates with disabilities. If you require an accommodation at any stage of the recruitment process, please inform us and we will work with you to meet your needs. We are dedicated to fostering an environment that respects and values the diversity of our team and the communities we serve.

Equity, Diversity, & Inclusion Statement:

At CMHA HPE, we are committed to fostering an inclusive and equitable workplace where diversity is valued and celebrated. We welcome applicants from individuals of historically underrepresented, disadvantaged, marginalized, and equity-deserving groups, including but not limited to Indigenous peoples, racialized communities, persons with disabilities, visible minorities, members of the LGBTQ2S+ community, those who identify as women, and others who bring unique perspectives and experiences.

Artificial Intelligence (AI) Disclaimer:

As part of our recruitment process, CMHA HPE uses artificial intelligence (AI) technology to assist in screening applicants, assessing whether candidates meet the minimum qualifications for a position, and identifying applicants who may be considered for the interview stage. AI is used as a support tool only. All hiring decisions, including regarding candidate selection and progression through the recruitment process, are reviewed and made by a member of our People & Culture team, the hiring manager, or another designated representative of CMHA HPE. This disclosure is provided in accordance with the requirements of the Ontario Employment Standards Act, 2000.