2026-279 Executive Assistant - General Executive Support

Title: Executive Assistant – General Executive Support

Division: Executive Services

Affiliation: Non-unionized

Location: Moose Factory, ON

Reports to: Executive Vice President

Status: Permanent Full-Time

The Weeneebayko Area Health Authority (WAHA) is seeking an experienced professional to fill the key role of Executive Assistant.

Reporting to the Executive Vice President, the Executive Assistant provides high-level administrative and executive support to the Executive Team and broader Senior Leadership Team. This role requires strong organization, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment.

Who We Are

A beacon of healing, wellness, and innovation, WAHA connects remote communities with the care they deserve. With spellbinding views surrounding each site, team members bask in the tranquility of the land, juxtaposed against a bustling workplace busy addressing the complex needs of the region. Here, we work with purpose, knowing each action matters. Patients are neighbours, family, and colleagues. Each day brings a challenge- the good kind that stretches you, helps you grow, and makes you feel vital. These hurdles birth opportunities to problem solve, develop new skills, and explore new roles. Here, we step into a version of ourselves once forgotten, overshadowed by the daily grind, and rediscover a deep connection with ourselves, the land, and each other. Here, we experience work with wonder. #WeAreWAHA

What We Do

There has never been a more exciting time to be at WAHA. We are an integrated health system providing the full continuum of care to the six communities of the western James Bay coast with over 500 employees, physicians, and partners in care. As a health authority, you will work in a unique setting where you have the opportunity to care for patients in all phases of their life journey, in all areas of their health experience. From Primary, Acute, and Mental Health, Dental, Specialty Clinics, Population Health and the WAHA Paramedic Service, the opportunities for growth are boundless. We provide community-based programming in all six of our communities, have six paramedic bases, three hospitals, four emergency departments, one community health centre and a total of 72 beds. Our guiding goal is to be a centre of excellence in Indigenous and remote healthcare. To make this goal a reality, we have formed partnerships with other centres of excellence to remove barriers and eliminate the inequity of health services access that have long impacted the patients that we serve.

At WAHA, we are leading the way in health transformation. Come and immerse yourself in the local Cree culture, work with dedicated and passionate colleagues, and live in beautiful northern communities with amazing community members. Our mission is to provide optimum healthcare as close to home as possible. You can be part of this rewarding experience. Come and find your adventure in the north.

Who You Are

• Knowledge of corporate and administrative practices, procedures, and processes.
• Excellent written and verbal communication skills, with the ability to draft, edit, and interpret correspondence and executive-level materials.
• Ability to maintain a high level of confidentiality, discretion, professionalism, and sound judgment.
• Demonstrated organizational and time-management skills with the ability to manage multiple priorities and competing deadlines.
• Strong interpersonal skills with the abilities to establish and maintain effective working relationships with senior leaders and diverse internal and external stakeholders.
• Demonstrated initiative, problem-solving skills, and ability to work independently.
• Ability to work in a fast-paced and continuously changing environment.
• Experience with Microsoft Suite (Outlook, SharePoint, Word, Excel, and PowerPoint) and/or HRIS is preferred.

What You’ll Do

• Provide comprehensive administrative and executive support for the Executive and Senior Leadership Team including calendar management, correspondence, meeting coordination, travel arrangements, and expense reconciliation.
• Coordinate meetings and ensure the team is prepared with appropriate agendas, briefing materials, presentations, and other supporting documentation.
• Review and prioritize incoming requests and correspondence, track action items and deadlines, and ensure appropriate follow-up and completion.
• Establish and maintain effective working relationships with WAHA leadership and staff, government representatives, community leadership, partners, and other stakeholders.
• Work collaboratively with the Executive Team, Senior Leadership Team, and other Executive Assistants, providing coordination, project support, and coverage as required while maintaining a high-level of confidentiality and discretion.
• Travel within the service region will be required.

What You Bring

• Post-secondary education/training in a business or related health discipline
• Diploma or a willingness to obtain
• Experience providing senior-level administrative or executive support
• Valid Ontario G or G2 Driver’s License
• Ability to communicate in the local native Cree language is an asset

Why Choose Us

• Defined benefit pension plan (HOOPP)
• Group health, welfare, and Employee and Family Assistance Program Benefits
• A northern living allowance, and vacation travel bonus (all pensionable earnings)
• Be part of an organization leading health transformation in the remote north
• Ability to work with a purpose, connected to an amazing community and culture, with opportunities to learn and grow.

Salary: $71,584.50 - $81,549.00

Competition #: 2026-279

This job posting is for a new vacancy.

Deadline: Monday, November 9th, 2026 @ 12:00 noon.

As part of our recruiting process, AI tools may assist in the screening of applications. Final hiring decisions are made by our recruitment team and hiring managers.

Weeneebayko Area Health Authority is an inclusive employer. Accommodations are available in accordance with the Ontario Human Rights code and Accessibility of Ontarians with Disabilities Act, 2005