Accounting Administrator (AP)

Job Description

We are looking for an Accounting Administrator to join our team at ICON. Reporting to the Accounts Payable Supervisor. He or she will be responsible for full-cycle Accounts Payable (80%) and Accounts Receivable (20%) and tasks, including managing and coordinating the provision of general accounting and reporting services. The Accounting Administrator oversees day-to-day and month-end accounting, reporting, analysis and control activities.

Primary Responsibilities

Duties include, but are not limited to and subject to change upon review:

• Perform the day-to-day processing of accounts payables to ensure finances are maintained in an effective, up-to-date and accurate manner
• Establish strong relationships with vendors and clients, and maintain updated vendor/client files
• Receive and verify invoices against purchase orders, seeking approvals when necessary
• Identify and follow up on PO overages, missing approvals, and unrecorded costs
• Coordinate with Procurement, Production, and Sales to resolve discrepancies
• Prepare batches of invoices for data entry
• Manage the weekly cheque run; obtain Supervisor's approval and appropriate signoffs
• Investigate and resolve vendor/supplier queries through the reconciliation of accounts and process adjustments
• Communicate with vendors/suppliers via phone, email, mail or personally
• Provide various analysis reports on customer activity as requested
• Answer telephone and electronic inquiries, relaying telephone calls and messages within the company
• Assist the Finance department with filing invoices, matching POs, and verifying billing
• Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet
• Maintain up-to-date billing system and various invoice procedures per client
• Monitor customer account details for non-payments, delayed payments, and other irregularities
• Other duties assigned by supervisor

Skills and Experience

• At least 2-3 years of full-cycle Accounts Payable or general accounting
• College diploma or university degree in Accounting, Finance, or a related field
• Advanced knowledge of Microsoft Office, Outlook, Word & Excel
• Solid understanding of AP processes, purchase order matching, vendor reconciliations, and payment processing
• Effective written and verbal communication skills in English
• Ability to work independently and collaboratively in a fast-paced environment
• Please note that ICON Digital requires a mandatory Criminal Background check prior to employment

Key Competencies

• Strong attention to detail, accuracy, and organizational skills
• Strong interpersonal and communication skills
• Strong analytical and problem-solving skills, with the ability to investigate and resolve discrepancies independently
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Able to work well independently and as part of a team

ABOUT ICON

ICON is a full-service organization with a 120,000 square foot state-of-the-art production facility based in Markham, Ontario. With additional offices based in Toronto, New York, and Montreal, we are unmatched in terms of technology, production capabilities, and product diversity, serviced by the most experienced and knowledgeable team of display graphics, digital signage, video production, and print professionals in the business. ICON’s reputation for reliability, quality workmanship, professionalism, and customer service is well earned and reflected by the trust and loyalty of clients we serve.

As a multi-faceted visual communications media company, we serve our clients’ needs of transforming spaces in retail, out-of-home advertising, digital, corporate/event marketing, hospitality, and consumer packaged goods (CPG) industries. Our company name represents strength and innovation, both of which are necessary for growth and success within our respective industries. Within ICON we have two divisions – ICON Media and ICON Visual; these divisions support the commitment we give to our clients to continue being leaders in All Things Visual.

We thank all applicants, however, only those selected for an interview will be contacted. ICON Visual is an equal opportunity employer and we encourage candidates from diverse backgrounds to apply.

ICON Visual is a supporter of AODA (Accessibility for Ontarians with Disabilities Act). Accommodation will be provided to all applicants with disabilities during the recruitment process. Please include a summary of the accommodation required in your application email.