Accounting & Front Desk Assistant

CES Energy Solutions is a dynamic and growing North American oilfield services company listed on the TSX as CEU with revenue of 2.49 billion in 2025. It is one of the largest providers of production chemicals and drilling fluid systems and is focused on being the leading provider of technically advanced chemical solutions throughout the life cycle of the oilfield.

Clear Environmental Solutions, the environmental services division of CES Energy Solutions, is looking for a self-motivated and organized individual to fill the full-time position of Accounting & Front Desk Assistant, located in Calgary, Alberta. The primary focus of this role is supporting administrative and accounting functions. This role will also be responsible for creating a welcoming and positive experience for employees, clients and visitors and will facilitate in the directing of incoming communications, coordination of meeting spaces. Hours of work will include 8:00 AM to 5:00 PM Monday through Friday.

Accounting duties & responsibilities:

• Submit, track, and manage customer invoices through OpenInvoice.
• Monitor purchase orders and billing records within SAP Fieldglass, ADP, and Cortex.
• Resolve system discrepancies and support customer compliance requirements.
• Match purchase orders, work orders, and supporting documentation to invoices.
• Review, validate, and process vendor invoices for accuracy and coding.
• Provide administrative support related to customer billing portals and invoicing.
• Follow up on outstanding invoices and customer payments.
• Other accounting support duties as needed.

Administrative duties & responsibilities:

• Maintain electronic filing systems and corporate records using established naming conventions.
• Digitize, organize, index, and archive company documents to support a paperless environment.
• Ensure accurate version control and retention of contracts, safety documents, invoices, and client records.
• Manage secure storage and retrieval of electronic records.
• Convert, combine, edit, and distribute PDF documents using Adobe Acrobat.
• Ad hoc administrative support for other teams as needed.

Front desk duties & responsibilities:

• Greet and welcome visitors, clients, vendors, and employees in a professional and courteous manner.
• Coordinate front desk activities and maintain a professional reception area.
• Issue visitor badges and ensure compliance with security and visitor procedures.
• Answer, screen, and forward incoming telephone calls promptly and professionally.
• Respond to general inquiries and provide accurate information.
• Monitor shared email inboxes and route correspondence to appropriate departments.
• Receive and distribute incoming mail, courier deliveries, and packages.
• Monitor and maintain office and kitchen supplies, placing orders as required.
• Coordinate courier services, catering requests, and other office-related services.
• Support office events, meetings, and employee engagement activities.
• Ensure common areas, reception, and meeting rooms are organized and presentable.
• Other duties as needed.

Qualifications and experience:

• 1-3 years of experience as a receptionist, front desk, customer service experience, or work experience in an administrative or accounting support role.
• Working knowledge of Microsoft Outlook, Adobe, ADP, Cortex, OpenInvoice, and SAP Fieldglass is preferred.
• Experience in a corporate office environment is considered an asset. High school diploma or equivalent required.
• Must be eligible to work in Canada.

Skillset:

• Excellent verbal and written communication skills.
• Strong customer service orientation and professional demeanor.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and ability to work with individuals at all levels of the organization.
• Positive and professional mindset.
• Experience in the oil and gas industry is an asset.

Clear offers our employees a competitive salary and benefits package commensurate with experience. We thank all applicants for their interest; however, we will only contact those individuals who qualify for an interview.

CES is committed to being an equal opportunity employer. CES will not discriminate employees, or potential employees on the grounds of race, religious beliefs, colour, gender, physical disability, mental disability, ancestry, age, or sexual orientation. CES prides itself on adhering to the provisions of the Canadian Human Rights Act. We will continue to be committed to recruiting, hiring, promoting, and training the most qualified individuals for positions at all levels within the Company.