Accounts Payable Administrator

Randstad is seeking an accurate, organized, and proactive Accounts Payable Administrator to join our client's head office finance & accounting team in Calgary, Alberta, within the fast-paced food industry. This full-time in-office role within our finance & accounting division offers an immediate daytime schedule with an hourly pay rate of $21.00 to $24.50 per hour. This opportunity is offered as an initial 1-2 month placement with strong possibility of permanent conversion for a dependable individual who takes genuine pride in their daily contributions.

As an Accounts Payable Administrator, you will be responsible for maintaining transactional accuracy, managing general ledger coding, and providing document control support across head office and regional branch accounts payable activities. Operating within the essential food industry, your day-to-day duties will encompass full-cycle vendor invoice verification, bi-weekly employee expense audits, customer rebate processing, and fuel card management. Working directly alongside senior members of the finance & accounting department, you will record daily banking transactions, balance bank fees, reconcile vendor statements, and maintain structured audit-ready records.

The ideal candidate brings a focused, heads-down work ethic paired with a friendly, soft-spoken, and approachable communication style well-suited for an open-concept corporate setting. In the food industry, timely payments and clear communication ensure supply chain partnerships remain dependable and efficient. You will also provide reliable backup coverage for regional branch administrative accounts payable and assist with general accounting tasks as branch system implementations continue.

Advantages
• Competitive compensation of $21.00 to $24.50 per hour, paid on a dependable weekly pay schedule.
• Predictable full-time daytime hours (8:00 AM – 4:00 PM or 8:30 AM – 4:30 PM), ensuring consistent work-life balance.
• Dynamic, hands-on administrative placement within the essential and growing food industry.
• Attractive assignment structure featuring an initial 1-2 month placement with possibility of permanent conversion based on mutual fit and performance.
• Professional, open-concept head office setting located in Central South Calgary.
• Supportive onboarding and system training provided by experienced finance & accounting leaders.
• Ongoing career representation and support from Randstad’s specialized finance & accounting recruitment specialists.

Responsibilities
• Review, verify, code, and enter head office vendor invoices accurately according to appropriate general ledger accounts.
• Ensure proper management approvals, documentation matching, and distribution across all finance & accounting workflows.
• Calculate, track, administer, and process monthly and quarterly customer rebate payments.
• Audit and process bi-weekly employee expense claims, confirming accurate calculations and GST before payroll download.
• Monitor, reconcile, and administer corporate salesperson fuel and petrol cards against monthly statements.
• Enter daily banking transactions, cash entries, and bank fees for review and approval by intermediate or senior accountants.
• Provide reliable accounts payable backup coverage for administrative personnel across regional branch locations.
• Reconcile vendor accounts, review documentation for duplicates, and resolve billing inquiries in a timely manner.
• Maintain structured digital and paper document control archives in compliance with established internal financial controls.
• Apply intermediate Microsoft Excel skills (including formulas, basic VLOOKUP, and spreadsheet tracking) to verify data and support reconciliations.
• Adapt readily to enterprise resource planning (ERP) platforms, financial databases, and modern accounting software systems.
• Maintain confidentiality, ethical integrity, and rigorous attention to detail when managing sensitive corporate financial information.

Qualifications
• Post-secondary education in accounting, finance, business administration, or equivalent practical experience.
• 2 to 3 years of hands-on experience in full-cycle accounts payable administration, document control, or general accounting support.
• Experience with ERP accounting platforms (such as Sage) is considered a valuable asset; internal software training is provided.
• Intermediate proficiency with Microsoft Office, particularly Microsoft Excel and accurate numeric data entry.
• Prior administrative or payables experience in the food industry, manufacturing, or distribution environments is an asset.
• Reliable ability to work on-site at the Calgary location during regular business hours.
• Current legal authorization to work in Canada for any employer.

Summary
Connect with our expert finance & accounting recruiters today to explore how your background aligns with our wide range of open career opportunities.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.