Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Job Description

The Accounts Payable Clerk supports the Accounting department by accurately processing and recording accounts payable transactions, maintaining vendor records, and assisting with various administrative and financial tasks. This role is ideal for someone with foundational accounting knowledge, manufacturing industry exposure, and someone who enjoys working with numbers, systems, and cross-functional teams in a collaborative office environment.

Responsibilities

• Perform accounts payable invoice data entry with a high level of accuracy and attention to detail.
• Verify that shipments are properly cleared through customs and ensure related documentation is complete.
• Review vendor invoices to confirm accuracy of charges and apply correct general ledger coding.
• Perform in-transit reconciliation to ensure goods and related costs are correctly recorded.
• Conduct price checks on vendor commercial invoices to confirm pricing aligns with agreed terms.
• Request vendor accounts payable statements and reconcile them to internal records.
• Assist with the payment process, including electronic funds transfers (EFT), cheques, and wire payments.
• Prepare supporting documents and schedules for internal and external audits.
• Prepare journal entries as needed to support accurate financial reporting.
• Update and maintain USD exchange rates in the system as required for transactions.
• Respond to and provide assistance with various internal and external inquiries related to accounts payable.
• Provide ongoing administrative support to the Accounting department, including general clerical and data entry tasks.
• Utilize ERP systems, including SAP, for invoice processing and accounts payable activities.
• Perform three-way matching between purchase orders, receiving documents, and invoices to ensure accuracy.
• Support freight forwarding activities related to export and import shipments and work with Canada Customs clearance documentation.
• Collaborate with team members, share information, and proactively support department goals.
• Ask questions and seek clarification when needed to ensure accuracy and continuous learning.

Essential Skills

• 6 months to one year of experience in accounting or accounts payable, with a basic understanding of debits, credits, and how accounts payable processes work (including invoicing, freight invoices, and vendor invoices).
• Accounting education or formal training in accounting principles.
• Intermediate Microsoft Excel skills, including pivot tables and lookups (such as VLOOKUP and XLOOKUP), with willingness to complete skills testing.
• Strong written and verbal communication skills for interacting with vendors, colleagues, and other stakeholders.
• Proficiency in invoice processing and data entry with strong accuracy and attention to detail.
• Experience working with accounts payable functions, including vendor invoices and credit card payments.
• Comfort working with ERP systems for financial and accounts payable processes.
• Ability to work effectively in a team-oriented environment and provide support to the Accounting department.

Additional Skills & Qualifications

• Experience with ERP systems, particularly SAP, for accounts payable and invoice processing.
• Knowledge of three-way matching between purchase orders, receiving documents, and invoices.
• Exposure to freight forwarding processes for export and import shipments.
• Familiarity with Canada Customs clearance procedures and documentation.
• Friendly, collaborative, and team-oriented approach, with a willingness to help colleagues.
• Openness to learning new processes and systems, and flexibility in supporting team needs.
• Comfort asking questions and seeking guidance to ensure accuracy and continuous improvement.
• Interest in professional development and growing within an accounting and manufacturing environment.

Work Environment

This is a full-time, office-based position with an 8-hour shift, Monday to Friday, from 8:00 a.m. to 5:00 p.m. with a one-hour lunch break. During the probationary period (approximately three months), the role is fully on-site to support training, development, and relationship building. After probation, the position transitions to a hybrid model with three days on-site and two days off-site each week, with specific in-office days assigned. The Accounting team consists of six people and the culture is collaborative, supportive, and team-oriented. The office is transit accessible, although public transit options in the immediate area are limited, and free on-site parking is available. The environment offers exposure to a large, reputable manufacturing operation and provides access to modern office tools and ERP systems. Employees benefit from competitive compensation, a comprehensive benefits package with a health spending account after the completion of the contract term, RRSP matching up to 5% after one year of service, a strong professional development program, product discounts including free tires annually after three months, an annual fitness credit to support memberships or equipment, and regular team-building events such as barbecues, bowling nights, and holiday parties. The dress code aligns with a professional office setting.

This is a Permanent position based out of Richmond, BC.

The pay range for this position is $50000.00 - $60000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

This is a Permanent position based out of Richmond, BC.

This is a hybrid position in Richmond,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à [email protected] pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.