Accounts Payable Coordinator

Position Summary and Objectives

The Accounts Payable Coordinator reports to the Controller with the main responsibility to provide reliable, timely, and efficient support and facilitate continuous improvement in systems and procedures as it relates to Accounts Payable.

Responsibilities

Provide Superior Returns to our Investors through Accurate and Reliable Financial Information

• Receive, review, and process high volume vendor invoices including multi-property payments

• Review/audit non-trade invoices, vendor statement of accounts, employee expense reports to ensure accuracy and compliance

• Analyze and investigate discrepancies and unpaid invoices

• Ensure the timely and accurate vendor set-up and management and invoice payments in accordance with terms and policies

• Ability to meet deadlines and customer service requests

• Daily review and verify accounts payable invoices to ensure compliance with Crown’s policies and procedures.

• Ensure payments are in line with policies and procedures and properly approved

• Process payments and set up utilities and property tax for on-line billing

• Assists in implementation of systems related to AP entries and payments and support continuous improvement initiatives related to automation and process efficiencies.

• Assist with and design and training for Crown employees on accounts payable procedures

• Review existing open Accounts Payable invoice up on status and delays

• Assist with application of Accounts Receivable and lease setup from time to time

• Support audit requests

Deliver Excellent Service to Tenants

• Oversee and respond to inquiries from vendors and other internal customers regarding the status of their payments and other accounts payable related matters

• Efficient and effective communication, in a professional manner, with all employees and clients

Perform other related responsibilities as requested from time to time

Education & Experience Requirements

• Post-secondary education in Accounting, Business Management, or other related fields, required
• Minimum 1 of experience with Accounts Payable or related experience in a position of similar responsibility
• Intermediate Excel skills and working knowledge of real estate and property management financial accounting systems and software
• Working knowledge of multi-currency transactions, accrual accounting concepts and job costing
• Sound understanding of accounting concepts and principles
• Familiarity with Yardi, Yardi PAYscan, Smart AP and Yardi VendorCafe, considered an asset
• Accuracy of data entry; aptitude for detail
• Account Receivable experience is an asset

What We’re Looking For

• Supports teamwork environment with positive and professional attitude
• Open to learning, developing new skills/knowledge
• Focuses on results: anticipates problems, identifies solutions, takes action
• Understands all aspects of job - impact on business goals
• Proactively assesses, responds to workflow deficiency, adheres to CPMI policy
• Goes the "extra mile" to understand and respond to tenant/customer needs
• Flexibility to changing work conditions including interruptions and multi-tasking ability
• Behaves and makes decisions that support CPMI goals/objectives
• Conducts business consistent with sustainability
• Strong written and verbal communication skills
• Understand basic financial management; specifically procedures for expenses/revenues
• Ability to work independently and under pressure, deal with deadlines
• Demonstrates integrity in decision making, listening, treatment of others

Accommodations

Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources.

Why Join Crown?

• Base Salary: $50,000 - $60,000 based on experience and qualifications
• Eligibility for discretionary annual performance bonus linked to individual, team, and company goals
• Comprehensive health benefits
• Pension matching program to support your long-term financial security
• Professional development and membership dues coverage
• This is for an existing vacancy

About Us

Celebrating 25 years of growth, Crown is a leading real estate investment and management firm shaping the future of office spaces across Toronto, the GTA, and Ottawa. With over 10 million square feet under management and more than $3 billion in assets, we’re known for pairing smart investments with operational excellence, and for empowering our team to make a real impact every day. Our customer-first mindset means fast decision-making, strong relationships, and a hands-on approach that values initiative and fresh ideas.

Proudly recognized as one of Canada’s Top Small & Medium Employers, Greater Toronto’s Top Employers, and Canada’s Greenest Employers, Crown is committed to building exceptional workplaces in every sense. We foster an inclusive, collaborative culture where careers grow, voices are heard, and sustainability and innovation are more than buzzwords- they’re part of how we work. Join a team that’s passionate about delivering outstanding experiences and creating lasting value for our tenants, clients, communities - and for you.

Accommodations

Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources

Legal Disclaimers

Work Authorization | Applicants must be legally entitled to work in Canada at the time of application, and during their employment at Crown.

Third-Party Recruiters | Crown does not accept unsolicited resumes from recruitment agencies. Please do not submit resumes or candidate information without prior written agreement. We are not responsible for any fees related to unsolicited submissions.

Assessment / Artificial Intelligence | As part of our recruitment process, Crown may require candidates to complete behavioral assessments. Some elements of this process may involve the use of AI-driven tools to help us better understand your strengths and working style. These tools are designed to support fair and consistent evaluations and ensure the best possible fit for the role and our team. AI may be used as a supportive tool; however, final decisions are made by humans.