Accounts Payable Lead

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

The Accounts Payable Lead reports to the Director of Accounting within Finance.

The incumbent is responsible for processing and supervising invoice processing, Payment Run, vendor management, Process Implementation and Improvement for Hitachi Rai Canada Inc

Fixed Term - 12 Months

Key Accountabilities:

• Process third party vendor invoices accurately and in a timely manner.
• Ensure invoices are supported by approved documentation.
• Liaise with Treasury to correctly process hedged items in order to mitigate exposure to foreign currency movements.
• Assist Treasury with managing payments to meet company cash flow deliverables.
• Maintain optimal aging of Accounts Payable.
• Ensure effective communication with the Buyers and the Quality team to drive timely resolution of invoice processing delays in relation to inventory receipts, PO issues and vendor disputes.
• Manage, communicate and resolve all queries in a timely manner.
• Participate actively in clearing open items, advanced payments GL account, GRIR and other accounts during the month-end process.
• Complete monthly supplier statement reconciliations of specified key suppliers and any others that need to be done.
• Prepare month-end journal entries and ensure completeness of accruals.
• Prepare monthly balance sheet reconciliations on Accounts Payable related accounts to ensure completeness, accuracy and validity.
• Verify expense reports and make sure that it complies with company Travel Policy
• Process third party, intercompany, expenses and other payments according to the payments schedule in a timely manner.
• Support changes to AP or payments process by actively changing daily routines.
• Suggest improvements to AP or payments process regularly.
• Implement changes in procedures and internal controls to enhance operational efficiency within Accounts Payable and payments.
• Assist with implementation of new technologies or process as needed.
• Work in cross-functional implementation teams if requested.
• Input vendor master data to support payments in SAP
• Maintain vendor master data to support payments in SAP including cleansing the data at least annually and amending data when requested to do so. This reduces issues with payment runs.
• Run reports on vendor master data upon request.
• Communicate with other stakeholders in business regarding process changes so that they understand the impact. Help them make the necessary changes in their daily routines too (where possible).
• Be proactive and accepting of change to the process or in the department.
• Frequently promote the changes as a positive experience to all stakeholders.
• Support effective cross-training of area specific skills to everyone in P2P.
• Governance – ensure that all laws, company policies, departmental procedures are adhered to. Comply with financial internal controls.
• Documentation - Ensure process maps and procedures are up to date and available for all AP and Payment processes.
• Ensure timely resolution of issues.
• Participate in special projects at the request of management. Other duties as assigned.

Key Requirements:

• Must have University degree with a specialization in Accounting and Accounts Payable
• At least 5-year experience in the Accounting computerized environment

Preferred Qualifications:

• Experience with large accounting software (SAP preferred)
• Excellent knowledge of excel, including advanced functions
• Very good communication and interpersonal skills
• Organize workload to meet deadlines and work with little supervision
• Must be able to work under pressure of deadlines

Total Compensation Range (Base Salary + Annual Incentive plan) : 68,583 - 102,875

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Health, Dental and Vision plans - 100% of premiums are company-paid
• Retirement Savings Plan with a company match
• Company paid holidays - 3 weeks of vacation
• Company provided Life and accident Insurance, LTD
• Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail