Accounts Receivable Clerk

Our Langley Equipment Distribution client is seeking a detail-oriented and experienced Accounts Receivable Accountant to join their accounting team. This position is responsible for managing the full accounts receivable cycle, maintaining accurate vendor records, reconciling supplier accounts, and ensuring payments are processed accurately and on time.

The ideal candidate will have strong accounting knowledge, excellent organizational skills, and experience using Adagio Accounting or a comparable accounting system. The role works closely with customers and their outstanding debts.

Responsibilities

• Manage the complete accounts receivable cycle, including reviewing, coding, entering, and posting supplier invoices in Adagio Accounting.
• Match supplier invoices to purchase orders, receiving documents, packing slips, and other supporting documentation.
• Identify and resolve discrepancies involving purchase orders, receipts, supplier invoices, credits, and returns.
• Make calls to collect outstanding debts
• Maintain accurate supplier records, payment terms, tax information, and supporting documentation in Adagio.
• Monitor accounts receivable aging and prioritize payments based on past due dates, available discounts, and company requirements.
• Assist with month-end and year-end procedures, including AP reconciliations, accruals, cut-off, aging reviews, and preparation of supporting schedules.
• Maintain organized electronic and physical records to support audits, financial reporting, and internal controls.
• Respond professionally to supplier inquiries regarding invoice status, credits, account discrepancies, and payments.
• Work with other departments to inform them when debts have been collected.
• Provide backup support for other accounting functions when required.
• Perform additional accounting and administrative duties as assigned.

Requirements

• At least three years of progressive accounts recievable experience
• Experience using Adagio Accounting or similar would be great!
• Experience with Adagio , Ledger, Receivables Purchase Orders, Inventory, and Order Entry would be considered a significant asset.
• Strong understanding of the full accounts cycle and general accounting principles.
• Experience processing transactions in both Canadian and U.S. currencies would be considered an asset.
• Strong Microsoft Excel skills and proficiency with Microsoft Office.
• High degree of accuracy and attention to detail.
• Excellent organizational and time-management skills, with the ability to manage competing deadlines.
• Strong analytical and problem-solving abilities.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential financial information with discretion.
• Ability to work independently while contributing effectively within a collaborative team.

Benefits

• Casual dress
• Company events
• Dental care
• Disability insurance
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• RRSP match
• Tuition reimbursement
• Vision care