Administrative Assistant

Job Summary: The Administrative Assistant will provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance and organization of files. Provide excellent customer service to internal and external customers.

Why GFL:

• Competitive Pay: Individual pay is determined by responsibilities, experience, and location.
• Comprehensive Health Benefits: Full employer-paid medical, dental, and vision coverage for you and your family.
• Retirement Savings: Company-matching RRSP/DPSP program to secure your financial future.
• Modern Fleet & Gear: Work out of safe, modern yards with well-maintained trucks, new equipment, and industry-leading diagnostic tools.
• Nationwide Career Growth: Clear pathways for advancement across GFL’s growing national network.
• Employee Support: Full access to our confidential Employee Assistance Program (EAP).
• Green for Life Perks: Exclusive employee discount programs, perks, and team recognition initiatives.

Requirements:

• Education & Experience: High School Diploma or GED required; 2-year degree in business related field and 3 years’ experience in an administrative capacity or equivalent combination.
• Software Proficiency: Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word.
• Systems Knowledge: Experience with Tower, JD Edwards and AS400 preferred.
• Interpersonal Skills: Excellent interpersonal skills and professionalism.
• Communication: Ability to effectively communicate with others verbally and in writing.
• Detail Orientation: Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
• Typing Speed: Ability to type 50 WPM.
• Certifications: Maintain appointment as Notary Public.
• Physical & Mental Demands: Possess ability to occasionally lift/move up to 10 pounds; ability to use hands and fingers, talk, sit and hear.
• Working Conditions: Work in indoor office environment 95% of the time; work in front of computer terminal for the majority of the day; noise level is usually moderate.

Responsibilities:

• File Management: Maintain working files as required for area personnel and all levels of branch management.
• Payroll Processing: Timely and accurate submittal of payroll time sheets for area personnel.
• Safety Records: Understand Company safety policy and maintain safety records for the division as required.
• Reporting: Prepare and distribute reports as directed such as Roll Off Trend Report, Fuel Report, Commodity Report, and others as assigned.
• Financial Administration: Process invoices and purchase orders for the area and assist with general ledger entries as needed.
• Document Security: Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
• Communications & Mail: Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. Type memos of correspondence as needed.
• Meeting & Event Coordination: Coordinate and organize all training workshops and meetings within the area.
• Regulatory & Policy Compliance: Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
• Professional Standards: Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
• Branch Support: Assist with administrative and CSR at branch locations within area on as needed basis.
• Additional Duties: Perform other duties and responsibilities as required or requested by management.

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