Administrative Assistant

About The Role

Elevate your expertise with IMT Precision! We are recruiting for an Administrative Assistant to join our team and contribute to the delivery of essential manufacturing solutions with Precision and Reliability. Join a culture that fosters collaboration, an environment for skill development and a rewarding career.

Are you ready to make a meaningful impact and contribute to the growth of our organization? Join IMT and let’s shape the future together!

Job Type: Full-Time

Salary:$54,500 - $75,300

IMT Precision does not use artificial intelligence, automated screening systems, or algorithm-based decision tools in any part of the hiring process for this position. All applications are reviewed by human reviewers.

Position Summary

The Administrative Assistant serves as the central administrative resource for the site and is responsible for office administration, reception services, visitor management, and administrative support for leadership and functional teams.

This role acts as the first point of contact for employees, customers, suppliers, contractors, and visitors while ensuring the office operates efficiently, professionally, and in accordance with company policies and procedures. The successful candidate will coordinate office activities, maintain administrative records, support meetings and events, assist with purchasing and vendor administration, and contribute to a productive and welcoming work environment within a manufacturing setting.

About You

At our company, we are looking for exceptional individuals who can meet the following criteria:

• Deliver outstanding customer service and create a positive experience for employees, visitors, customers, and suppliers.
• Manage multiple priorities while maintaining accuracy and attention to detail.
• Demonstrate strong organizational and time-management skills in a fast-paced environment.
• Communicate effectively with individuals at all levels of the organization.
• Exercise discretion and maintain confidentiality when handling sensitive information.
• Take initiative and proactively identify opportunities to improve administrative processes and office efficiency.
• Build strong working relationships with internal and external stakeholders.
• Adapt quickly to changing priorities and business needs.

Education & Experience

• Education:

• Diploma or certificate in Office Administration, Administrative Studies, or a related field preferred.
• Equivalent combination of education and experience will be considered.

• Experience:

• Minimum 3 years of administrative, office coordination, executive support, or related experience.
• Experience supporting leadership teams and coordinating meetings, schedules, and business activities.
• Experience in a manufacturing or industrial environment is considered an asset.
• Experience with purchasing administration, vendor coordination, and record management is preferred.
• Experience working with Microsoft Office applications and business systems.

Knowledge

• Administrative and office management practices.
• Business correspondence, document control, and records management.
• Reception, customer service, and visitor management processes.
• Office purchasing, vendor administration, and invoice coordination.
• Meeting coordination, travel arrangements, and event planning.
• Manufacturing office operations and administrative processes (preferred).

Skills

• Strong interpersonal and customer service skills.
• Excellent verbal and written communication abilities.
• Advanced organizational and multitasking capabilities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Professional judgment and ability to handle confidential information.
• Strong attention to detail and accuracy.
• Problem-solving and continuous improvement mindset.
• Ability to work independently while contributing effectively within a team environment.
• Strong planning and coordination skills for meetings, travel, events, and office activities.
• Ability to maintain a professional, welcoming, and organized office environment.

If you meet the above requirements and are ready to take on exciting challenges, we invite you to join our dynamic team!

Your interest in this opportunity is appreciated. Applicants must be a Canadian Citizen or hold a Permanent Residency. Only those applicants selected for an interview will be contacted.

This description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned. IMT welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

About IMT Precision

IMT Precision is one of Canada’s leading major manufacturers in the OEM and Defence industries. With over 100 years of experience, it has taught us that our employees are our most valuable assets. We offer many perks along with a stable career at IMT Precision. Our collective strength empowers us to provide our clients with the indispensable high-quality products essential to their success.

Learn more about careers at IMT on our website: imtcorporation.com

Benefits Of Working At IMT

• Extensive Health & Dental Coverage
• Defined contribution Pension Plan
• Annual Bonus Program
• Competitive Wages
• Job-Security (Long outstanding and growing company)
• On-the-job training
• Professional designation fee paid
• Tuition Reimbursement
• Employee Referral Program
• Social Events/Activities
• Years of Service Program

Our Values

Find Solutions

We face challenges head-on and work relentlessly to solve them. If it were easy, everyone would do it. But we push through together.

Stronger Together

Every voice matters. There are no bad ideas here. We do better when we collaborate, share perspectives, and lift each other up.

Build the Future

We don’t sit back – we step forward. We take initiative and act with urgency to share the future we want to see.

Be Real

We speak the truth, even when it’s hard. We’re honest with each other and our customers, and we solve problems by first acknowledging them