Administrative Assistant - Kincardine

Administrative Assistant
Tetra Tech Canada Inc.
Canadian Nuclear Division

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science®.

Your Role:

We are currently seeking an Administrative Assistant for our Kincardine, Ontario office. This will be a 1 year contract role (12 months). The Administrative Assistant will provide front-line reception support while assisting with a variety of administrative and business functions. This role offers hands-on experience in office administration, customer service, meeting coordination, document management, and general business operations. The successful candidate will gain exposure to multiple departments and develop professional workplace skills in a collaborative environment.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities:

Reception & Front Desk Support

· Greet and welcome visitors, clients, and employees in a professional and courteous manner.

· Answer and direct incoming phone calls and emails.

· Manage incoming and outgoing mail, courier deliveries, and packages.

· Maintain reception and common areas to ensure a professional appearance.

· Assist with visitor sign-in procedures and office access protocols.

Administrative Support

· Schedule meetings, reserve meeting rooms, and coordinate calendars.

· Prepare, format, and distribute correspondence, reports, and presentations.

· Take meeting minutes and distribute action items and follow-up notes.

· Maintain electronic and paper filing systems.

· Assist with data entry and record management.

· Support document preparation, scanning, photocopying, and filing activities.

Business Operations Support

· Assist with preparing reports, spreadsheets, and administrative summaries.

· Track office supply inventory and coordinate purchases as needed.

· Support onboarding activities for new employees, including preparing documentation, clearance applications and workspace setup.

· Help organize company meetings, training sessions, and employee events.

· Assist with special projects and process improvement initiatives.

· Perform other administrative duties as assigned.

Qualifications:

· Diploma or Bachelor's degree, Business Administration, Office Administration, Business Management, Commerce or a related field is preferent

· Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

· Excellent verbal and written communication skills.

· Strong organization and time-management abilities.

· High level of professionalism and customer service.

· Ability to maintain confidentiality and handle sensitive information.

· Strong attention to detail and willingness to learn.

· Must be able to obtain security clearance

Compensation:

The expected annual compensation range for this position is $24-$28 per hour. Please note that Tetra Tech considers various factors in determining compensation, including but not limited to education, relevant and demonstrated work experience in the role, skills, geographic location, qualifications, certifications, and other competencies relevant to the needs of the business.

Additional Information

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational and security) and professional reference checks is required. Some Tetra Tech positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 500 locations around the world. Our reputation rests on the technical expertise and dedication of our employees - 25,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech CNU invites resumes from all interested parties. To apply, please submit your resume and cover letter on the Careers portion of our website at www.tetratech.com/careers. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tetra Tech CNU hereby confirms that no artificial intelligence systems are used to screen, assess, or select applicants for this position. All applicant information is reviewed and assessed exclusively by human decision-makers throughout every stage of the hiring process.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

Additional Information

• Organization: 717 CNU