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Administrative Assistant

@ Peak Associates Limited

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York, Ontario

Temps plein1+ ans d’expérience
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SIGNAUX

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Peak Associates Limited is hiring a full-time onsite Administrative Assistant to provide business support, scheduling, communication and office coordination for a busy team. The work covers calendar and inbox management, meeting and event arrangements, office services and clerical tasks. The posting states the role is full-time onsite with no remote option.

Responsabilités :

  • Provide administrative support, managing calls, messages, appointments and documents
  • Manage daily Outlook calendar and monitor inboxes
  • Arrange meetings, boardrooms, catering and conference calls
  • Coordinate internal and external events, including conferences and golf tournaments
  • Order department supplies, business cards and letterhead

Résumé des exigences :

  • Excellent organizational and multitasking skills
  • Proficiency in MS Office Suite, including Outlook
  • Strong people skills and ability to build relationships
  • Excellent oral and written communication
  • At least 1 year of administrative or corporate office experience preferred
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
2026-11-07
Première détection par notre source
2026-11-10
Mise à jour du dossier source
2026-11-10

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauDébutant
DomaineAdministration
Expérience1 an(s) et plus
Heures par semaine40 (estimé)
Milieu de travailBureau
PositionAssis et debout
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish
FormationBaccalauréat (préféré)

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Peak Associates Limited

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ChampValeur
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Description

Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes pride in keeping operations running smoothly. The successful candidate will be the go-to person for scheduling, communication, business documentation and administrative coordination.

Please note that the role works full-time onsite (no remote work options).

Responsibilities:

The specific duties and responsibilities for this position include but are not limited to the following:

  • Provide administrative support to the team – managing calls, messages, appointments, printing, documentation, etc.
  • Conduct daily calendar management (Outlook) and proactively adjust schedules based on priorities. Daily monitoring of Outlook inboxes and actioning items where applicable.
  • Arranging for meetings – securing boardrooms, ordering catering, conference call coordination, preparing meeting materials, and circulating calendar details.
  • Office services functions - stocking office and kitchen supplies, upkeep of meeting areas, maintaining equipment, etc.
  • Document coordination and file maintenance, tracking transactions and critical dates
  • Event coordination for internal and external functions, including industry events and conferences, golf tournaments, staff functions, etc.
  • Ordering department supplies, business cards, envelopes, and letterhead.
  • Other clerical duties - assist with correspondence, letters, memos, monthly expense reports.
  • Work collaboratively with other team members and provide back-up support due to vacation, appointments or illness.
  • Other administrative duties as needed.

Desired Qualifications & Skills:

  • University education preferred (recent graduates are welcome to apply)
  • At least 1 years of previous administrative and/or corporate office experience preferred
  • Customer service or hospitality related experience
  • Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint)
  • Strong people skills, a team player with proven ability to build relationships at all levels of an organization
  • Thrives in a fast-paced environment with shifting priorities
  • Excellent organizational skills with the ability to multi-task and prioritize work
  • Ability to learn new roles and complete tasks with accuracy
  • A “can do” attitude and willingness to step in and help whenever needed
  • Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization

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