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Administrative Assistant

@ Patch & Permasearch

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Toronto, Ontario

Temps plein5+ ans d’expérience
Postuler
SIGNAUX

Responsabilités :

  • General Office Administration: Handle day-to-day office duties, correspondence, document preparation, filing, and general administrative support.
  • Invoicing: Prepare, process, and maintain customer invoices using Microsoft Excel-based systems, ensuring accuracy and timely submission.
  • Accounts Receivable: Monitor outstanding invoices, track customer payments, follow up on overdue accounts, and maintain accurate AR records.
  • Data Management: Maintain and update spreadsheets, financial records, and other administrative documentation.
  • Accounting Support: Assist with basic bookkeeping and financial administrative tasks using QuickBooks, working under the guidance of the external bookkeeper.
  • Office Coordination: Support daily office workflows and assist with other administrative responsibilities as required.

Résumé des exigences :

  • This is an excellent opportunity for an administrative professional with 5+ years of experience in general office administration, strong Microsoft Excel skills, and hands-on experience…
  • Office Coordination: Support daily office workflows and assist with other administrative responsibilities as required.
  • Qualifications & Skills
  • 5+ years of experience in general office administration or an administrative support role.
  • Strong working knowledge of Microsoft Excel, particularly for invoicing, spreadsheets, and data management.
  • Previous experience with QuickBooks is essential.

Outils et compétences

Accounts receivableOffice administrationAdministrative supportMicrosoft ExcelData managementDocumentationBookkeepingIntuit QuickBooksMicrosoft OfficeOrganizational skillsAttention to detailWork independentlyPrioritizationMeet deadlines
Source et dates

Type de source non vérifié · tracker

Date publiée par l’employeur
2026-11-10
Première détection par notre source
2026-11-11
Mise à jour du dossier source
2026-11-11

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Postuler

Patch & Permasearch

Toutes ses offres
ChampValeur
Offres sur Jobsy38
Description

Our client, a well-established company in the construction and rental industry, is looking for an experienced and detail-oriented Administrative Assistant to join their team.

This is an excellent opportunity for an administrative professional with 5+ years of experience in general office administration, strong Microsoft Excel skills, and hands-on experience with invoicing and accounts receivable management.

The successful candidate will play an important role in supporting day-to-day office operations, with a particular focus on preparing invoices, monitoring accounts receivable, and maintaining accurate administrative records.

We are looking for someone who is highly organized, dependable, and comfortable handling a variety of office responsibilities in a small business environment.

Key Responsibilities

  • General Office Administration: Handle day-to-day office duties, correspondence, document preparation, filing, and general administrative support.
  • Invoicing: Prepare, process, and maintain customer invoices using Microsoft Excel-based systems, ensuring accuracy and timely submission.
  • Accounts Receivable: Monitor outstanding invoices, track customer payments, follow up on overdue accounts, and maintain accurate AR records.
  • Data Management: Maintain and update spreadsheets, financial records, and other administrative documentation.
  • Accounting Support: Assist with basic bookkeeping and financial administrative tasks using QuickBooks, working under the guidance of the external bookkeeper.
  • Office Coordination: Support daily office workflows and assist with other administrative responsibilities as required.

Qualifications & Skills

  • 5+ years of experience in general office administration or an administrative support role.
  • Strong working knowledge of Microsoft Excel, particularly for invoicing, spreadsheets, and data management.
  • Previous experience with QuickBooks is essential.
  • Hands-on experience with invoicing and accounts receivable management.
  • Well-rounded office administration experience, with the ability to manage multiple responsibilities.
  • Strong organizational skills and excellent attention to detail.
  • Ability to work independently, prioritize tasks, and meet deadlines
  • Experience in the construction industry or a small business environment is considered an asset.
  • Exposure to the rental industry would be an additional advantage.

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