Administrative Assistant

Position: Part-time, three-month contract, with possibility of extension

Hours: 15–20 hours per week

Regular Work Hours: Flexible within standard operating hours (Monday–Friday, 9:00 AM–5:00 PM). Occasional evening or weekend availability may be required. Some flexibility in scheduling is possible based on mutual agreement.

Compensation: 21.50–23.50 per hour, reflective of experience and relevant expertise.

Start Date: November 30, 2026, or as soon as possible

Location: Goulbourn Museum, 2064 Huntley Road, Ottawa ON K2S 1B8

(Primarily on-site; hybrid arrangements may be considered depending on project needs and scheduling.)

Reports to: Acting Executive Director

Application Deadline: Sunday, November 22, 11:59 p.m.

The Museum is located on the traditional, unceded territory of the Algonquin Anishinàbeg. Housed in Goulbourn Township’s former Town Hall, built in 1872, Goulbourn Museum explores the area’s evolving history and the people, communities, and experiences that have shaped it over time.

Goulbourn Museum is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of the Museum. Working with the Acting Executive Director and Museum staff, the successful candidate will help improve administrative systems, organize records, coordinate information, and support reporting, funding administration, and general operations.

This position is well suited to someone who enjoys organizing information, improving administrative processes, and contributing to a community-focused heritage organization.

• Reporting and Statistics: Collect and compile departmental statistics, maintain tracking systems, and assist with preparing information for required reports.
• Records Management: Organize, scan, and maintain administrative records; improve digital filing practices; and assist with documenting records-retention requirements.
• Strategic Planning and Funding: Provide research and administrative support for the Museum’s 2027 Strategic Plan, project planning, funding applications, and grant reporting.
• Board and Meeting Support: Prepare meeting materials, take notes at staff meetings, maintain action-item lists, and assist with coordinating reports and documentation for Board meetings.
• Financial Administration: Organize financial records, receipts, invoices, and supporting documentation.
• Scheduling and General Administration: Maintain calendars, track deadlines, coordinate requests, assist with routine correspondence, and support other administrative priorities as required.

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, work independently, and meet deadlines.
• Proficiency with Google Workspace, spreadsheets, word-processing software, and common office technology.
• Experience with administration, records management, reporting, data entry, or administrative systems is an asset.
• Experience in a museum, nonprofit, cultural, heritage, or community organization is an asset.
• Ability to handle confidential information with discretion.

This is a three-month contract at 15–20 hours per week, with the possibility of extension based on operational needs and available funding. Compensation is 21.50–23.50 per hour, subject to approval by the Goulbourn Museum Board of Directors.

Qualified applicants should submit a single PDF file containing their CV and a letter of interest to the Museum’s Manager, Sarah Holla, at [email protected], with the subject line “Application: Administrative Assistant” by 11:59 p.m. November 22, 2026.

The letter of interest should briefly outline the applicant’s knowledge of Goulbourn Museum, demonstrate an understanding of the position, and address relevant qualifications and experience.

Mailed, faxed, and late applications will not be considered. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Goulbourn Museum is an equal opportunity employer. Offers of employment will be conditional upon satisfactory reference checks. Please note that there is no public transportation to the Museum site.