Administrative Assistant II

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Infection Prevention and Control
Reports to: Post Acute Care IPAC Manager
Salary Range: $25.56 to $31.95 hourly
Hours: 30 hours per week
Status: Permanent Part-Time
Closing Date: November 16, 2026

Position Summary

The successful candidate will support day-to-day departmental operations through effective office administration, communication, document and data management, calendar coordination, meeting support and collaboration with internal and external contacts.

Duties

• Provides administrative support to the IPAC department.
• Follows established departmental procedures and works within defined deadlines.
• Orders office supplies and verifies deliveries.
• Coordinates office repairs and service requests.
• Maintains departmental filing systems and records.
• Answers, screens, and prioritizes telephone calls and emails.
• Maintains confidentiality when handling departmental and patient information.
• Enters and maintains information in databases and spreadsheets.
• Coordinates departmental meetings, including room bookings and meeting logistics.
• Prepares and distributes meeting agendas and supporting materials.
• Records meeting minutes and follows up on action items.
• Coordinates onsite events, including registration, catering and technology requirements.
• Independently manages calendars and schedules.
• Supports effective day-to-day office operations through strong organizational, communication, and coordination skills.

Qualifications

• Community College Diploma in General Office Administration or Medical Office Administration required.
• Minimum two years of relevant administrative experience required.
• Demonstrated ability to manage multiple priorities with accuracy, attention to detail and sound judgment.
• Excellent written and verbal communication skills.
• Demonstrated ability to explain and interpret departmental policies and procedures.
• Strong organizational, document preparation, calendar management and database maintenance skills.
• Proficiency with office software used to prepare correspondence, presentations, handouts, mail merges and departmental records.
• Experience with managing payroll functions
• Demonstrated discretion in handling confidential departmental or patient information.
• Ability to work independently and collaboratively with staff, professional teams and management.
• Ability to communicate professionally with members of the public, colleagues and contacts across departments.
• Ability to provide guidance and coordinate work activities for junior clerical staff, when required.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.