Administrative Assistant - Superintendent's Department

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q̓íc̓əy̓ - Katzie, the q̓ʷa:n̓ƛ̓ən̓- Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools is the largest BC school district and the second-largest employer in Surrey. Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Our Commitment:

Providing quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Diversity, Equity, and Inclusion & Values:

Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and belonging and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to removing barriers and creating a workplace where everyone, regardless of their background, feels empowered to contribute their best.

Join us in our mission to provide the best start for children, preparing them to be the leaders of tomorrow. If you are passionate about education, diversity, and making a positive impact, we invite you to explore opportunities with Surrey Schools.

Job Summary

The Administrative Assistant provides confidential, professional, and comprehensive administrative support to the Superintendent’s Department. The role coordinates a variety of administrative activities, communications, meetings, records, and departmental processes while supporting the effective day-to-day operation of the department. Working in a fast-paced environment, the position requires strong organization, attention to detail, discretion, and the ability to manage competing priorities while providing responsive service to internal and external partners.

Responsibilities

• Providing comprehensive senior-level administrative support to the Assistant Superintendent team, ensuring the efficient coordination of daily operations, strategic initiatives, communications, administrative processes, and confidential matters.
• Serving as a primary point of contact and providing information, guidance, and administrative support to a variety of stakeholders, including parents, district staff, school administrators, and members of the public.
• Preparing, reviewing, and managing a wide range of correspondence, reports, presentations, and confidential documents.
• Managing complex calendars and schedules, prioritizing competing demands, and ensuring the timely completion of tasks and deadlines.
• Exercising a high degree of discretion, professionalism, and confidentiality in handling sensitive information, communications, and correspondence.
• Building and maintaining positive working relationships with district staff, school administrators, families, community partners, and external agencies.
• Assisting with the monitoring, reconciliation, and administration of multiple departmental budgets.
• Maintaining accurate and confidential files, records, databases, and reports in accordance with district procedures and records management practices.
• Coordinating meetings and special projects, including scheduling, logistics, materials preparation, and follow-up activities.
• Providing administrative support for a variety of district initiatives and projects while maintaining a high level of professionalism, accuracy, and confidentiality.

QUALIFICATIONS

Education & Experience

• Applicants must have a minimum of five years of progressively responsible administrative experience, preferably in a senior administrative support role.
• The technical skills required for success in this position include advanced proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams, as well as the ability to learn and effectively use district-based software systems and technologies.
• Previous experience in an elementary or secondary school setting is considered an asset, and experience within a school district or public-sector environment is also considered an asset.

Knowledge, Skills, Abilities

• A strong work ethic and the ability to work collaboratively within the Superintendent’s Office as a valued member of a high-performing team.
• The ability to work independently, manage multiple priorities, and exercise sound judgment, discretion, diplomacy, and initiative in a fast-paced environment.
• Exceptional verbal, written, interpersonal, and customer service skills, with the ability to communicate effectively and professionally with staff, students, families, community members, and external partners.
• Strong problem-solving abilities and the capacity to respond to inquiries and sensitive matters with professionalism and confidentiality.
• Excellent organizational and time-management skills, including the ability to coordinate complex schedules, meetings, and calendars while meeting competing deadlines.
• A high level of accuracy and attention to detail, with the ability to prioritize tasks and adapt to changing demands.
• Advanced proficiency in Microsoft Office applications and experience with modern office technologies, along with a demonstrated commitment to quality work, continuous improvement, and professional excellence.
• The ability to work proactively, take initiative, and contribute positively to both independent projects and collaborative team efforts.

What we're offering

• Comprehensive Benefits Package
  
  - Extended Medical, Vision and Dental
  
  - Life Insurance, Short-Term and Long-Term Disability
  
  - Employee Family Assistance Program
  
  - Municipal Pension
• 13 Paid Holidays, plus Sick & Vacation Time
• Supportive workplace with a positive and productive work environment. Feel a sense of security and safety to act, speak, and reflect who you are

The salary range for this position is $67,794 to $84,742 per year with comprehensive benefits package and Municipal Pension.

Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job, and consideration of internal equity comparisons. The midpoint of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.

Qualified applicants can apply by clicking the "apply" button to the right of the posting. The closing date for this position is December 1, 2026 at 1:00pm.

Surrey Schools recognizes the importance of accessibility and supporting the diverse needs of our community. If there is any accommodation you may require for your interview, whether related to accessibility or otherwise, please do not hesitate to advise and we will make every effort to meet your needs.

Note: Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.