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Administrative Assistant - Volunteer Services - Regular part-time - 2026-17903

@ Sunnybrook Health Sciences Centre

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Toronto, Ontario

Temps partiel3+ ans d’expérience
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En bref

Sunnybrook Health Sciences Centre is hiring a regular part-time Administrative Assistant for its Volunteer Services department to support a multi-site team of Volunteer Resources Coordinators and the Director. The work covers volunteer database management, meeting and event coordination, purchasing, invoicing, payroll timesheets and departmental communications. The posting requires at least 3 years of administrative experience and post-secondary education or equivalent.

Responsabilités :

  • Gérer la base de données de bénévolat et les sondages
  • Coordonner les réunions, événements et calendriers
  • Traiter les factures, paiements et commandes d'approvisionnement
  • Préparer les communications et documents départementaux
  • Soutenir la planification des événements de reconnaissance des bénévoles

Résumé des exigences :

  • Diplôme ou formation postsecondaire, ou expérience équivalente
  • Minimum de 3 ans d'expérience administrative
  • Maîtrise de Microsoft 365, SurveyMonkey et des logiciels d'achat
  • Excellentes habiletés organisationnelles et de gestion du temps
  • Jugement, discrétion et communication orale et écrite

Outils et compétences

Better ImpactMicrosoft 365Microsoft TeamsZoomAribaRoom ManagerAdobeContent Clarity Management
Source et dates

Type de source non vérifié · talcura

Date publiée par l’employeur
2026-07-03
Première détection par notre source
2026-10-11
Mise à jour du dossier source
2026-10-18

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauIntermédiaire
DomaineAdministration
Expérience3 an(s) et plus
Déplacementsavion : aucun · route : minimes
Milieu de travailBureau, Hôpital ou clinique
PositionSurtout assis
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish
Candidatures encouragéesPersonnes handicapées
FormationCollégial (DEC) (préféré)

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Sunnybrook Health Sciences Centre

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ChampValeur
Offres sur Jobsy462
Description

Role Overview:

This role provides general administrative support for a multi-site team, including Volunteer Resources Coordinators (VRCs) and Director, and liaises with a variety of internal and external stakeholders (patients, volunteers, visitors,staff etc.) ensuring a positive experience and reputation.

Summary of Duties:

Administrative functions including: volunteer management database,(Better Impact software) managing/creating Survey Monkey surveys, generating metrics, budget, financial reports, etc.

• Effectively manage initial points of contact for three general departmental email accounts and voicemail box.
• Schedule in-person, virtual and hybrid meetings and events using Zoom, Microsoft Teams, Room Manager, Catering Services and oversee department calendar.
• Complete meeting minutes.
• Complete staff payroll timesheets.
• Manage department supplies and orders (uniforms, infection control supplies, (masks, hand sanitizer, etc), department equipment (e.g. computers, software), furniture, using Ariba purchasing software.
• Manage invoices and payments efficiently
• Assists with corporate and departmental communications to volunteers, including monthly E-Bulletin, special updates, etc.
• Coordinate review of new volunteer role proposals.
• Produce variety of departmental materials/documents using MS365, (Word, PowerPoint, Excel, etc.) including training materials, signage, fillable forms, etc.
• Support the planning and execution of volunteer educational and recognition events, including National Volunteer Week, Service Awards, Colin D. Irving Award, special training etc.
• Occasionally, as needed, assist with ensuring accurate and current information on external and internal websites (liaison with Digital Communications Team and using Content Clarity Management for Sunnynet)
• Work collaboratively with the Toronto District School Board High School Cooperative Education Program Leader – partnered with Volunteer Resources.
• Staff coverage at various sites as needed

Qualifications / Skills:

• Holds post -secondary degree/diploma or relevant equivalent experience/education
• Strong literacy in software and digital applications including Microsoft Office 365 and MSTeams, Survey Monkey, Adobe, and other software applications (volunteer management, Purchasing, payroll, etc.)
• Strong organizational and time management skills
• Ability to prioritize, and complete time sensitive tasks efficiently.
• Initiative, ability to work independently, as well as a member of a team, that covers all sites of Sunnybrook
• Adaptability, flexibility, as well as ability to respond to changing and competing priorities in a fast-paced environment with frequent interruptions.
• Demonstrates excellent judgement, tact, and diplomacy and maintains confidentiality
• Excellent public relations, oral and written communication, interpersonal and customer service skills
• Minimum 3 years experience in an administrative role

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

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