Administrative Support V

Your Opportunity:

We are seeking an experienced and motivated administrative assistant to support the Division Chiefs and Deputy Division Chiefs of Neurosurgery and Physical Medicine & Rehabilitation (PM&R) in the Department of Clinical Neurosciences. In this key role working with minimal supervision and direction, you will serve as the primary administrative resource for physician leadership, supporting strategic initiatives, recruitment activities including onboarding, physician workforce administration, financial processes, medical education, and departmental operations. You will work closely with physicians, Alberta Health Services leaders, University of Calgary partners, researchers, residents, fellows, and external stakeholders to ensure the effective operation of two dynamic clinical divisions. The position requires exceptional judgment, discretion, initiative, and the ability to manage multiple competing priorities in a complex healthcare and academic environment. Reporting to the Manager of Administrative Services, the Sections Chief Admin Assistant provides comprehensive executive and operational support to physician leadership within the Sections of Neurosurgery and PM&R. This position is based at Foothills Medical Centre and operates under a hybrid work arrangement. Key responsibilities: Provide executive-level administrative support to Section Chiefs and physician leaders; calendar management, coordinate meetings, agendas, minutes, reports, and presentations; Support physician recruitment, onboarding, physician privileges, appointments, contract management, and workforce administration; physician on call scheduling and departmental records; Process invoices, reconcile accounts, and support budget tracking; Coordinate physician periodic reviews, sections projects, strategic initiatives, and special events; Maintain confidential records and professional correspondence.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification:
Administrative Support V
• Union:
AUPE GSS
• Unit and Program:
Clinical Neurosciences/Neurosurgery/PM&R
• Primary Location:
Foothills Medical Centre
• Location Details:
As Per Location
• Multi-Site:
Not Applicable
• FTE:
1.00
• Posting End Date:
10-NOV-2026
• Employee Class:
Regular Full Time
• Date Available:
20-NOV-2026
• Hours per Shift:
7.75
• Length of Shift in weeks:
2
• Shifts per cycle:
10
• Shift Pattern:
Days
• Days Off:
Saturday/Sunday
• Minimum Salary:
$31.09
• Maximum Salary:
$37.81
• Vehicle Requirement:
Not Applicable

Completion of post-secondary education (e.g. certificate in office or business administration).

Degree or Diploma in Business Administration, Office Administration, or a related field. Equivalent experience may be considered. Minimum 5 years of progressively responsible administrative experience. Experience supporting senior leaders, physicians, or healthcare operations. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Exceptional organizational, communication, and relationship-building skills. Ability to manage multiple priorities while maintaining accuracy and confidentiality. Demonstrates superior time management skills and organizational skills

Experience in a healthcare or academic environment. Knowledge of physician recruitment, onboarding, and medical staff processes. Experience with AHS systems and administrative processes. Medical terminology and/or project management training. Knowledge of U of C and AHS policies and processes are an asset. Experience using PeopleSoft preferred.