Administrator (Youth Sport Non-Profit)

About LMHA

The Langley Minor Hockey Association (LMHA) is a community-driven, non-profit organization dedicated to developing young hockey players in a positive, inclusive, and well-organized environment. Our team works collaboratively to deliver an exceptional hockey experience at great value. LMHA’s offices are located at the new arenas at the Langley Events Centre.

Position Summary

Join LMHA’s three-person office team and help support the players, families, volunteers and programs that make our association thrive. The team shares responsibility for office administration, communications, registration, hockey programs, events, sponsorship and financial administration, with duties assigned collaboratively based on each person’s interests and strengths.

This role offers variety, opportunities to take ownership of projects, and plenty of room to learn and grow. Working closely with your office colleagues, volunteers and the Board of Directors, you’ll build new skills, contribute your existing talents and help keep the association organized, responsive and welcoming.

Qualifications & Skills

• Minimum 5+ years of administrative experience, with strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency with administrative and communication tools (e.g., Google Workspace, email systems, registration platforms such as TeamSnap)
• Familiarity with website platforms (e.g., Squarespace) and social media management
• Ability to manage multiple priorities in a fast-paced, seasonal environment
• High attention to detail with the ability to work independently
• Financial tracking or bookkeeping experience is an asset
• Knowledge of the minor hockey landscape

Office Administration and Records Management

• Manage the flow of information into and out of LMHA, ensuring information reaches the appropriate parties.
• Maintain paper and electronic filing systems and manage office records.
• Maintain a clean, organized office and storage space.
• Securely store discipline, injury and medical records.

Communications, Website and Social Media

• Prepare, format and distribute correspondence and documentation for association members, BC Hockey, the Pacific Coast Amateur Hockey Association (PCAHA) and Hockey Canada.
• Respond to inquiries and requests for information, as directed.
• Communicate significant association events and announcements to members and the public.
• Maintain the association website, including registration updates and other relevant information.
• Create and update social media content.
• Support internal communications and volunteer projects, as required.

Registration, Rostering and Qualifications

• Assist the Registrar with player registration, including processing payments, ensuring required documentation is complete, and entering or updating player information in the Hockey Canada Registry.
• Use and maintain information in rostering software.
• Verify and update coach, team official and volunteer qualifications, and provide regular reports on compliance and completion, as directed.

Hockey Programs and Player Placement

• Attend and assist with the planning, organization and delivery of Rep Tryouts, the C draft and the U7–U9 draft.
• Organize summer camps, player and goalie development, and pay-per-use programs.

Events, Fundraising and Sponsorship

• Attend and assist with the planning, organization and delivery of association events, including puck drops, picture day, Santa Skate, awards, the Annual General Meeting (AGM), tournaments and fundraisers.
• Maintain existing sponsorships and secure additional sponsorships for tournaments and the LMHA season.

Financial Administration

• Assist the Treasurer with day-to-day bookkeeping and financial administration, including managing player accounts, processing cheques and credit/debit card transactions, and banking.

Association Calendar, Deadlines and Board Reporting

• Maintain the association’s Calendar of Events and track key deadlines, including AGM notices, gaming grant applications, annual report filings, Societies Act updates and BC Hockey AGM registration.
• Prepare monthly reports for the assigned Vice-President to present at monthly Board meetings.

Other Duties

• Perform other duties as assigned by the Board of Directors.

Pay: $24.00-$28.85 per hour

Benefits:

• Flexible schedule