Associate Officer – Health & Safety Services

YORK CATHOLIC DISTRICT SCHOOL BOARD

Invites applications for the position of:

Associate Officer – Health & Safety Services

Exempt Level 4 ( Salary - $65,295 - $83,680 per annum)

Position Summary:

Under the supervision of the Manager, Employee Health and Safety Services, and the regular direction of the Health and Safety Officer and WSIB Coordinator, the Associate Officer - Health and Safety Services provides administrative and operational support for the organization’s employee health, safety, and Workplace Safety and Insurance Board (WSIB) programs.

The position serves as a key administrative contact for WSIB processes and provides support and information to employees, school administrators, departments, and the Joint Health and Safety Committee (JHSC). The incumbent prepares and processes WSIB claim documentation, maintains accurate records and databases, supports modified work processes, and assists with reporting and tracking requirements.

The position also supports the efficient delivery of Health and Safety programs and services, including designated worker and first aid programs, personal protective equipment (PPE), Automated External Defibrillators (AEDs), epinephrine devices, communicable disease reporting, JHSC administration, and departmental purchasing and inventory.

Major Responsibilities:

WSIB Administration

Serve as a primary administrative contact for the WSIB portfolio, including receiving and processing injury/illness reports.

Process non-complex WSIB cases, including modified work offers, and escalate complex accommodation matters to the Manager and/or WSIB/Disability Support Coordinator(s), as appropriate.

Prepare, distribute, review, enter, scan, upload and maintain documentation associated with WSIB claims.

Contact injured employees to clarify information and liaise with internal and external parties regarding claims, as required.

Prepare and process WSIB documentation, including daily absence reports, Form 7s, prepare Staff Adjustment Form (SAF) and process the attendance SFE entries resulting from WSIB decisions and additional lost time letters for WSIB.

Open, maintain, organize, and distribute WSIB files and related correspondence.

Maintain WSIB records and information in eBASE, Parklane, and other applicable databases and systems.

Prepare and maintain WSIB cost reports related to absences and health care costs.

Prepare weekly and monthly benefit advance information for the Finance department.

Provide administrative support for the effective operation and delivery of Health and Safety programs and services.

Maintain Health and Safety files, departmental records, fire safety plans, emergency binders, PPE inventories, and JHSC electronic files.

Track, compile, and communicate Health and Safety metrics and reports.

Maintain and update Health and Safety manuals, publications, policies, procedures, and related resources.

Support the identification and tracking of potential Health and Safety concerns, trends, issues, and training needs.

Assist with the preparation and maintenance of Health and Safety policies, standard procedures, and practices.

Provide administrative support to the Joint Health and Safety Committee.

Coordinate JHSC meetings, including preparing agendas, meeting materials, and required documentation.

Provide administrative support for the Designated Worker program including coordination of training requirements and maintain related records.

Conduct quarterly inspections to ensure First Aid supplies are appropriately stocked, maintained and order replacement supplies as necessary.

Coordinate the purchase, distribution, maintenance and documentation of personal protective equipment.

Notify appropriate personnel of reportable communicable diseases in accordance with established procedures.

Prepare, process and track purchase requisitions for departmental goods and services.

Coordinate ordering, receiving, distribution, and tracking of departmental supplies and equipment.

Perform a variety of clerical and administrative duties, including opening and distributing mail, preparing correspondence, maintaining files, scanning documents, and entering data.

Other duties as assigned by the Manager, Employee Health and Safety Services in support of the operational requirements of the team.

Qualifications and Experience:

Post-secondary degree, diploma, or relevant courses in Human Resources, Occupational Health and Safety, Business Administration, or a related discipline.

Minimum one year of related experience supporting a Health and Safety program, WSIB processes, or administrative functions within a large, multi-site, unionized organization, or an equivalent combination of education and experience.

Administrative Assistant courses or certificates considered an asset.

Knowledge of Occupational Health and Safety and WSIB processes and practices.

Experience in a school board, public sector, or unionized environment is considered an asset.

Skills and Competencies:

Exceptional organizational, prioritization, and time management skills, with the ability to effectively manage multiple concurrent responsibilities, competing demands, and deadlines while maintaining accuracy and attention to detail.

Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.

Excellent verbal and written communication skills.

Ability to work independently with minimal supervision while recognizing when matters require escalation.

Ability to establish and maintain effective working relationships with employees, school administrators, departments, committees, and external stakeholders.

Strong problem-solving and organizational skills.

High level of proficiency with Microsoft Office applications, particularly Excel and Word.

Proficiency with Google Workspace/platforms.

Experience with SAP, Parklane, eBASE, or similar databases and administrative systems is considered an asset.

Special Requirements:

Occasional travel may be required using personal transportation.

Interested applicants may apply until the close of business on November 18, 2026.

Thank you for your application.

We appreciate your interest in the York Catholic District School Board, however, only applicants selected to continue to the interview process will be contacted by Human Resources.

Commitment to Equity

YCDSB is an equal-opportunity employer committed to fostering equity and promoting an inclusive workplace culture that reflects the communities we serve. We are dedicated to building an environment that supports and values the inherent worth of every person in the workforce.

This includes, but is not limited to, Indigenous Peoples, Black individuals, 2SLGBTQ+ persons, women, historically underrepresented groups, and people with visible and non-visible disabilities, all of whom bring a wide range of perspectives, lived experiences, and ideas that enhance our learning and working environment.

Accessibility

The Board is committed to creating an accessible and inclusive workplace. Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), if you require code-protected accommodation through any stage of the recruitment process, please contact prior to the posting closing date so that the appropriate arrangements can be made.

Diversity and Inclusion

Aligned with the YCDSB’s commitment to fostering an inclusive workforce, we encourage applications from candidates whose backgrounds and experiences reflect the communities we serve, including but not limited to those who identify as members of equity-seeking groups protected under the Ontario Human Rights Code. Sharing this information is voluntary, and any details provided will be kept confidential.

Vulnerable Sector Check/Criminal Record and Judicial Matters Check

As a condition of employment with the York Catholic District School Board, the successful candidate will be required to provide a Vulnerable Sector Check or a Criminal Record and Judicial Matters Check, depending on the position applied for. The screening must be issued within the past six (6) months and submitted prior to the commencement of employment with the Board.

Mission Statement

With Jesus Christ as our model, we provide all students with a Catholic education rooted in equity, well-being and learning.

Vision Statement

A recognized leader in Catholic education committed to inclusion, excellence and innovation that develops socially responsible global citizens.

Catholic Education Centre

320 Bloomington Road West, Aurora, Ontario L4G 0M1 - (905) 713-1211

Jennifer Sarna

Interim Chief Executive Officer