BUSINESS SERVICES MANAGER, TEMPORARY FULL-TIME (1.0 FTE)

We are currently inviting applications for a temporary full-time Business Services Manager. This position will commence as soon as possible and is a one-year temporary assignment with the possibility of an extension.

POSITION OVERVIEW:

This position will direct and coordinate the day-to-day operations of four auxiliary enterprises that support the educational, social, and cultural aspects of Southridge School.

DUTIES and RESPONSIBILITIES:

Uniform Shop

• Assist in creating and implementing a strategic vision for the school retail operations, including school uniforms and branded merchandise
• Support the day-to-day operations of the uniform shop by being available to process transactions and student fittings during store hours
• Manage inventory of stock, ensuring accuracy of inventory levels and costing
• Set up and administer retail management point of sale system and maintain the integrity of data, providing reporting to the Director of Finance and Business Operations as required
• Schedule, train, supervise and motivate parent volunteers
• Build relationships with suppliers, negotiate best prices, and select products
• Work with departments on special orders and athletic uniform purchases, arrange for samples and ensure quality and prices for gifts, apparel and other materials
• Develop and implement uniform operating procedures and recommend appropriate related policies

Purchasing

• Oversee the purchasing of major furniture purchases for the school
• Build relationships with suppliers, negotiate best prices, select products and monitor quality
• Assist with preparing requests for proposals where required
• Manage the disposal of surplus goods and equipment
• Assist in establishing and implementing purchasing strategies, policies, and procedures
• Where necessary, liaise with vendors and/or user departments to resolve issues regarding material and supply problems that occur
• Investigate new opportunities for Southridge to achieve savings or efficiencies

Food Services

• Manage the relationship and assist in negotiating the cafeteria contract for the school
• Oversee the food services operations to ensure that they are run effectively and efficiently
• Act as the school liaison between the school’s food services provider and school staff for school-catered events
• Investigate and resolve complaints
• Evaluate the operations of the student food services program
• Ensure health and safety regulations are followed
• Administer the overall operation of the online ordering system, including menu and user updates, parent/student ordering, order processing and account funding,
• Provide input into the financial accounting system and provide operational and financial reporting
• Handle and resolve user issues with the online ordering and funding platform

Facilities Rentals

• Work collaboratively with the Assistant Head of School and the Director of Finance and Business Operations regarding the use of school facilities by external organizations
• Prepare and maintain facility rental agreements
• Update the School calendar with facility rental bookings
• Work with the Finance Assistant to ensure invoices are issued to vendors in a timely manner
• Submit requests for certificates of insurance and not-for-profit/charitable status documentation, as required

Other Duties

• Provide direction for the planning and promotion of business services
• Other duties as assigned

EDUCATION/EXPERIENCE/KNOWLEDGE

• Bachelor’s degree or diploma in business administration/operations or equivalent education in a related field
• Accounting background preferred
• Chartered Professional Accountant (CPA) designation considered an asset.
• Five plus years of combined experience in retail, financial/business management and food services
• One-year supervisory experience or managing volunteers in a retail environment or equivalent
• Ability to develop and nurture relationships
• Ability to work independently and as part of a team in a fast-paced environment
• Effective negotiation skills
• Proven ability to meet deadlines and perform under pressure
• Strong analytical skills with the ability to assess the performance of suppliers against an established criterion
• Superior oral and written communication skills
• Ability to manage multiple projects at a time
• Proactive and creative approach to solving problems
• Proficient in Microsoft Office and Google Suite products
• Experience in effective risk management practices is considered an asset
• Experience working in an independent school setting is an asset

The salary range for this position is $80,000. to $90,000. Along with this, we have a comprehensive benefits package and a generous RRSP matching program, access to health and wellness activities and including generous support for professional learning and development. To ensure the safety and well-being of our community, preferred candidates will need to complete a satisfactory Criminal Records Check.

At the heart of our school is a commitment to fostering a culture of inclusion, equity, and belonging. We strive to support an increasingly diverse community and encourage applications from all qualified individuals.

How to Apply: To apply for this position, please visit our page 'How to Apply', where you'll find easy-to-follow instructions for submitting your application through our online system. This posting will remain open until filled.

Learn More: Explore our website: southridge.ca to discover what makes our school a special place to work.

We sincerely thank all applicants for their interest. Only those selected for consideration will be contacted.