Clerk 5 (Staffing Officer) (Permanent Part-Time 60%) - Nursing Office - QEH - 175048

Open to the Public

Clerk 5

(Staffing Officer)

Health PEI

Location – Queen Elizabeth Hospital, Charlottetown

(2) Part-Time (60%) Permanent (IUOE) Positions

(Commencing Immediately)

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

The Staffing Office Clerk, reporting to the Associate Director Nursing - Clinical Services (ADON), provides administrative, clerical, and timekeeper support to the Queen Elizabeth Hospital Staffing Office personnel (Staffing Office, Nursing Supervisors, Med-Surgical and Critical Care Float Pools, Nursing Administration, Replacement Team, and Casual Nursing Staff) and to other members of the Nursing Department as required.

Duties will include but not limited to:

• performs administrative duties such as organizing and scheduling of meetings, transcribing and distributing minutes and memos, and maintaining a professional office environment for the ADON, Staffing Office personnel, and others as directed;
• performs clerical duties such as purchasing of office supplies, filing of pay sheets, worksheets, leave forms and any other filing required in the office and the ADON using the Record Information Management (RIM) System;
• verifies and completes Personnel Action Forms and other associated documents as assigned;
• schedules relevant training sessions including N95 FIT Testing, CPR, WHIMS, Non-Violent Crisis Intervention and Fire and Safety Annual review for Staffing Office personnel;
• collects, prepares, and distributes accurate and complete monthly statistical information as required by the Department of Nursing;
• maintains records for the permanent/temporary Staffing Office personnel and follows up with employees to ensure accurate completion of leave forms for requested sick time, vacation, completion of WBC forms etc.;
• assists with daily staffing requirements for the Nursing Department such as calling and booking nursing staff to fill shifts requested by the nursing units or Staffing Office as directed by the Staffing Officer;
• enters payroll information for Staffing Office into the People Soft payroll system to meet pay period timelines;
• other duties as required.

Minimum Qualifications:

• Successful completion of Grade 12.
• A recognized post-secondary program in business or office studies or a two-year diploma or degree in a related field
• Considerable relevant clerical experience preferably in a hospital setting.
• Computer training and experience with relevant software programs, i.e. word processing, spreadsheets, and payroll systems.
• Excellent organizational, time management, accuracy to detail, communication, and teamwork skills.
• A minimum typing speed of 50 wpm net of errors.
• A good previous work and attendance record.

Other Qualifications:

• Previous experience with scheduling staff and/or People Soft payroll system is considered an asset.

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Salary Range: $26.94 - $29.29 per hour

Bi-Weekly Hours: 45 Hours Bi-Weekly / Rotating Days, Evenings and Weekends

Posting ID: 175048-0926QEPI

Closing Date: Wednesday, November 18, 2026 at 4:00pm

Where possible, submitting an electronic resume or job application is preferred. Otherwise, applications may be submitted by mail to the PEI Public Service Commission at either P.O. Box 2000, Charlottetown, PE C1A 7N8, or c/o ACCESS PEI/ACCÈS Î.-P.-É., 120 Heather Moyse Drive, Summerside, PE C1N 5L2. Applications may also be sent by fax to (902) 368-4383 or (902) 888-8083. As receipt of faxed applications cannot be guaranteed, applicants are encouraged to confirm receipt by telephone or in person prior to the closing date. Please ensure the appropriate Job Posting ID number is included on all application materials. Applications may be submitted online, and application forms may be obtained at www.jobspei.ca, any ACCESS PEI/ACCÈS Î.-P.-É. location, PEI Government office, Regional Services Centre, or by telephone at (902) 368-4080 or (902) 888-8013.