Contingent Workforce Coordinator (Contract)

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary

Department: Supply Chain Management

Reports to: Lead Contracts Specialist, Contingent Workforce

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Number of Positions: 2

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as Contingent Workforce Coordinator (Contract). In this position, you will play a key role in supporting the end-to-end coordination and administration of contingent workforce recruitment and contractor lifecycle activities. You will coordinate requirements from approved position and compensation details through recruitment and selection, including validating approved pay and allowances, confirming role requirements, posting opportunities, coordinating agency recruitment, arranging interviews, verifying hiring requirements, and preparing complete documentation for handoff to the Analyst for contract execution.

Working closely with business leaders, staffing agencies, Supply Chain Management, Human Resources and other internal stakeholders, you will help ensure contingent workforce activities are completed accurately and efficiently. The successful candidate will demonstrate strong coordination and administrative skills, attention to detail, and the ability to work in accordance with established processes, approvals and documentation requirements while building effective working relationships with stakeholders across the organization.

Key Responsibilities

• Coordinate contingent workforce recruitment activities from approved request through selection and handoff for contract execution.
• Validate approved pay rates, allowances and other applicable engagement terms before initiating recruitment.
• Confirm role requirements with the hiring leader, including scope of work, qualifications, experience, location, schedule and anticipated assignment duration.
• Prepare and post contingent workforce opportunities and ensure role information is complete and accurate.
• Coordinate recruitment activities with approved staffing agencies, including communicating requirements, timelines and candidate submission expectations.
• Coordinate candidate submissions and arrange interviews between hiring leaders and selected candidates.
• Communicate with hiring leaders and staffing agencies throughout the recruitment and selection process.
• Verify that required hiring approvals, candidate information and supporting documentation are complete.
• Compile and submit the completed hiring package to the Contingent Workforce Analyst for contract execution.
• Coordinate contractor onboarding, assignment changes, extensions, renewals, reporting changes, location transfers and offboarding.
• Track requests and required documentation to ensure activities are completed accurately and within established timelines.
• Maintain accurate contractor, vendor, assignment, cost centre, work directives, location and reporting information across applicable workforce systems and records.
• Review information for completeness and follow up on discrepancies or missing documentation.
• Serve as a primary coordination point for routine contingent workforce matters, working with hiring leaders, staffing agencies, contractors, Human Resources, Finance and Supply Chain Management.
• Facilitate information exchange, follow up on outstanding items and support timely resolution of administrative issues.
• Review requests and supporting documentation for completeness and alignment with established contingent workforce procedures, approval requirements and documentation standards.
• Track outstanding requirements and escalate exceptions or issues to the Analyst as appropriate.
• Prepare and maintain routine contractor reports, trackers and workforce information using Excel, SharePoint, Power BI and other applicable systems.
• Validate data and support recurring and ad hoc workforce information requests.
• Maintain documentation associated with contractor assignments, extensions, amendments and renewals.
• Monitor assignment and contract dates and coordinate required follow-up with hiring leaders, agencies and the Contingent Workforce Analyst.
• Assist with maintaining and improving procedures, templates, checklists, reporting tools and administrative processes to support consistent and efficient contingent workforce coordination.

Qualifications and Professional Experience

• Post-secondary education in Supply Chain Management, Business Administration, Human Resources or related discipline.
• Supply Chain Management Professional (SCMP) or Certified Supply Chain Leader (CSCL) designation, or status as an SCMP or CSCL student or candidate, is an asset.
• 4 years of progressive experience.
• A consistent track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• Willingness and ability to travel as required.
• May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.