Coordinator, Billings

Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

What makes Goodmans a great place to work? It starts with our people. Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!

We are looking for a full-time Coordinator, Billings to join our Finance team. Reporting to the Team Leader, Billings, you will play a key role in delivering accurate, timely and client-focused billing services. The successful candidate will bring keen attention to detail, sound judgment and a proactive, client-service mindset, along with the ability to manage competing priorities and resolve issues effectively, while providing dependable support to colleagues and clients.

Key Responsibilities:

• Coordinate the full billing cycle, partnering with legal assistants to initiate, revise and finalize client invoices accurately and on schedule
• Review, edit and process invoices to ensure accuracy and compliance with client guidelines and firm policies
• Submit invoices through eBilling Hub and other e-billing platforms, including uploading billing rates, budgets, accruals and supporting documentation
• Troubleshoot and resolve e-billing issues to maintain workflow continuity and meet submission deadlines
• Respond promptly to billing inquiries and resolve discrepancies while providing exceptional service to internal stakeholders
• Monitor compliance with firm billing approval protocols and client-specific requirements
• Prepare and process prebills, maintaining complete and accurate supporting records
• Process time and cost revisions with a high degree of accuracy and attention to detail
• Serve as a knowledgeable resource for legal assistants, providing guidance on billing procedures, requirements and tools
• Provide backup support in preparing financial and billing-related reports
• Contribute to team priorities by providing administrative and billing support as needed
• Perform other related duties as assigned

Requirements:

• A university or college credential in accounting, finance or a related field is preferred
• At least two year of relevant experience in a similar billing role
• Experience in a law firm or other professional services environment is an asset
• Experience with accounting software and proficiency in Microsoft Excel
• A sound understanding of accounting principles related to billing, time and costs, and accounts receivable
• The ability to thrive in a fast-paced, deadline-driven environment
• Strong analytical, problem-solving and troubleshooting skills
• A client-service mindset and the ability to build trusted working relationships
• Excellent organizational skills, with the ability to prioritize competing demands, work under pressure and meet tight deadlines
• A high degree of accuracy, discretion and confidentiality
• A collaborative, proactive approach, with the ability to work effectively both independently and as part of a team
• Excellent written and verbal communication skills
• Demonstrated ability to anticipate client needs and deliver responsive, high-quality service

We Offer:

We’re proud to offer a workplace that’s both supportive and rewarding. When you join our team, you can look forward to:

• Competitive compensation that recognizes the value you bring to our team. For this role, the anticipated annual salary range is $55,000 - $65,000, commensurate with skills, experience and qualifications;
• Comprehensive benefits package that includes health, dental, vision, retirement savings, vacation and additional perks; and
• Continuous learning and professional development opportunities to support with your growth and career goals.

This opportunity is in respect of an existing vacancy. We may use artificial intelligence (AI) tools to assist with certain aspects of our recruitment efforts. Final hiring decisions are made by the Human Resources team in collaboration with the relevant manager.

Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact [email protected].