Coordinator, Marketing // Coordonnateur·trice, marketing

Position Coordinator, Marketing
Reports to Manager, Marketing

Location Ottawa, Ontario

Job Type Full-time, permanent

Start Date January 2027

The french job posting is available here. / L'offre d'emploi en français est disponible ici.

ABOUT SWIMMING CANADA

Swimming Canada serves as the national governing body of competitive swimming. We inspire Canadians through world-leading performances to embrace a lifestyle of swimming, sport, fitness and health. Canada is a global leader in high performance swimming and development for both Olympic Program and Paralympic Program swimmers. Swimming is recognized as one of the most celebrated and successful Canadian Summer Olympic and Paralympic sports.

Swimming Canada strives to foster a workplace in which all individuals maximize their potential, regardless of their differences. We are committed to attracting, developing and celebrating a diverse workforce that reflects the community we serve.

POSITION SUMMARY

The Coordinator, Marketing supports the planning, coordination, and execution of marketing initiatives that strengthen the Swimming Canada brand, support revenue generation objectives, and enhance sponsor and partner activation programs. Working collaboratively across departments, the Coordinator helps deliver engaging marketing campaigns, promotional materials, and brand experiences that increase awareness, drive engagement, and support organizational priorities.

The Coordinator plays a key role in maintaining brand consistency across all marketing channels, assisting with the development and implementation of revenue-generating initiatives, and supporting the activation and fulfillment of sponsorship and partnership agreements. This position contributes to the successful promotion of Swimming Canada programs, events, athletes, and initiatives while fostering positive relationships with members, sponsors, partners, and the broader aquatics community.

KEY RESPONSIBILITIES

Brand and Marketing

• Support the implementation and ongoing promotion of the Swimming Canada brand across all platforms and touchpoints.
• Ensure brand standards, visual identity, messaging, and tone are consistently applied across communications, marketing materials, and campaigns.
• Assist in the development and execution of integrated marketing campaigns that support organizational priorities, programs, events, and initiatives.
• Coordinate the creation, review, and distribution of marketing materials, including digital, print, video, and promotional assets.
• Develop and maintain marketing content for all channels, advertising campaigns, and other communication platforms.
• Monitor and report on marketing campaign performance and audience engagement metrics, providing recommendations for continuous improvement.
• Support marketing planning processes, calendars, and campaign schedules to ensure timely execution of initiatives.
• Conduct research on marketing trends, audience insights, and best practices to support strategic decision-making.

Revenue Generation Support

• Support the development and implementation of marketing initiatives designed to increase registrations, participation, memberships, ticket sales, merchandise sales, fundraising efforts, and other revenue opportunities.
• Coordinate the creation and distribution of promotional materials that support commercial and revenue-generation objectives.

Sponsor and Partner Activation

• Support the activation, fulfillment, and marketing execution of sponsorship and partnership agreements.
• Coordinate sponsor and partner promotional activities across digital, print, event, and social media channels.
• Ensure sponsor recognition and contractual deliverables are executed accurately and on schedule.
• Collaborate with internal departments and external partners to coordinate sponsor-related campaigns, promotions, and events.
• Maintain sponsor and partner asset inventories, tracking tools, and activation calendars.
• Assist in measuring and reporting on sponsorship activation outcomes and engagement metrics.

Project Coordination and Department Support

• Coordinate multiple marketing projects and deliverables simultaneously while managing timelines and priorities.
• Maintain organized records, marketing assets, project documentation, and campaign reports.
• Support budget tracking, vendor coordination, procurement activities, and invoice processing related to marketing initiatives.
• Assist with event planning, logistics, and on-site marketing support as required.
• Prepare presentations, reports, briefing materials, and marketing summaries for internal and external groups.
• Lead or assist with initiatives such as Swim-A-Thon, Online Auction, Funds and Awards.
• Act as staff support for the Board of Directors’ Marketing Committee and the Awards Committee.
• Contribute to process improvements that enhance the effectiveness and efficiency of marketing operations.
• Support Fan Shop as needed.
• Manage general mailboxes, and disseminate information as needed.
• Support with inventory and distribution of marketing assets.
• Maintain various lists for distribution, including MailChimp, etc.
• Attend national events or other events as needed.

EXPERIENCE, QUALIFICATIONS AND REQUIREMENTS

• Completion of post-secondary education in business, marketing, communications, public relations or other relevant program is desired.
• Work or internship experience in relevant role would be a strong asset.
• Strong organizational and planning skills, with the ability to work on a variety of projects at a time and work comfortably in a deadline driven and fast-paced work environment.
• Excellent attention to detail and accuracy.
• Ability to work independently and work as part of a team.
• Creative thinker and problem solver, with a values and results-oriented mindset.
• Excellent verbal and writing skills in English, with proficiency in French a strong asset.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint is required.
• Experience with website content management (i.e. WordPress) and design platforms (i.e. Canva, Photoshop) is considered a very strong asset.
• Knowledge of the sport of competitive swimming or other aquatic sport, or sport, would be considered an asset.
• Ability to lift, carry, push and pull, a minimum of 30 lbs on an occasional basis, for the purposes of setting up and tearing down at events or meetings as needed would be an asset.
• A valid driver’s license with eligibility to drive a rental vehicle domestically would be considered an asset.
• Ability to travel domestically.
• Currently legally eligible to work in Canada.
• Ability to complete and maintain all organization requirements, including submission of Enhanced Police Information Check (EPIC), and be a participant of Sport Integrity Canada’s Canadian Safe Sport Program (CSSP), all other training and clearance requirement as required by Swimming Canada or other regulatory bodies as required.

WORK LOCATION

This is a full-time, permanent position working from the Ottawa office two to three days a week.

This position requires flexibility with work schedules, evening and weekend hours while travelling to domestic events.

Swimming Canada’s Ottawa office is located on the traditional territory of the Algonquin Anishinabek People.

TOTAL REWARDS

The annual base salary for this position is commensurate with qualifications and experience, and within a range of $47,500-52,000.

This position comes with a health and dental benefits package, Group RRSP matching plan, an annual wellness benefit, and annual salary increases, as outlined in the Employee Handbook.

APPLICATION

Candidates are asked to submit a cover letter and resume via the link below by 8am ET on Friday, November 13. The cover letter and resume should indicate interest in the role, and demonstrate evidence of alignment to the key responsibilities, required experience, and qualifications listed above.

Swimming Canada is committed to providing accommodations. If you require an accommodation for a disability as part of the hiring process, please contact [email protected].

Any questions regarding the position can be directed to [email protected].

Application link: https://swimmingcanada.bamboohr.com/hiring/jobs.

INTERVIEWS

Interviews will take place virtually or in-person the week of November 16 and 23.

We thank all candidates for their interest, however, only candidates invited to an interview will be contacted.

RECRUITMENT PROCESS

Swimming Canada conducts all recruitment and selection internally and does not engage external recruitment agencies, search firms, or third-party recruiters as part of its hiring process. All communications regarding employment opportunities and hiring decisions will come directly from authorized Swimming Canada employees. We encourage candidates to exercise caution and verify the legitimacy of any employment-related communications.

Swimming Canada is committed to fostering an inclusive, equitable, and diverse workplace and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, or disability. We encourage individuals who can contribute to the diversity of perspectives, experiences and identities within our organization, including from diverse backgrounds, underrepresented and equity-deserving groups to apply.

Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.