Coordinator, Specialty Leasing

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As a Specialty Leasing Coordinator at Square One, you'll play a pivotal role in supporting the Senior Manager of Specialty Leasing to drive revenue and enhance the brand’s positioning. Your work will directly contribute to meeting the annual NOI targets and support key objectives such as prospecting, renewals, and managing our large-scale storage program. Additionally, you'll help elevate Square Ones’s brand through meaningful partnerships and activations.

You Will Be Responsible For

• Revenue Generation & Prospecting: Support the Senior Manager in generating income opportunities through prospecting, new tenant acquisition, and ensuring successful activations.
• Storage Program Ownership: Manage our significant storage program, including ensuring adherence to budget, overseeing renewals and expirations, conducting tenant tours, prospecting and monitoring program logistics.
• Project & Logistics Management: Coordinate the logistics of specialty leasing activities such as brand activations, and pop-ups. Oversee tenant set-up to move-out and ensure smooth operations across these programs.
• Internal Coordination & Communication: Act as the liaison between the Specialty Leasing department and other internal teams such as Legal, RDC, Marketing, and Operations. Ensure clear communication of updates, inquiries, and tenant details.
• Documentation & Contract Management: Assist in coordinating new and existing agreements and necessary documentation. Work closely with the Retail Legal team to ensure compliance and accurate contract management.
• Administrative Support: Provide comprehensive administrative support, including preparing specialty leasing transaction documents and ensuring all required agreements, payments, insurance, design plans and documentation are in order. Frequently update budgets, floorplans, trackers and pitch decks.

Key Responsibilities

• Prepare and manage agreement requests and renewals.
• Maintain accurate inventory tracking and reporting for all Specialty Leasing categories and client files.
• Ensure timely receipt of all required documentation (payments, insurance, marketing assets etc.) before lease start dates.
• Coordinate the logistics of tenant activity – from site visits to agreements to move in/key handover to payment/insurance to move out
• Assist the Senior Manager with forecasting and the preparation of annual budgets for Specialty Leasing and Storage.
• Coordinate with accounting to provide necessary backup and variance explanations for Specialty Leasing accounts/budgets.

Required Skills & Experience

• Post-Secondary Education in Business, Marketing, or Sales.
• 3+ years in Shopping Centre Retail or 5+ years in related sales experience.
• Effective communicator and a team player in a diverse environment.
• Strong relationship-building abilities, comfortable with tenant tours and client interactions.
• Strong understanding of retail trends and brands.

Preferred Skills & Experience

• Brand management or sponsorship development experience is a plus.
• Excellent at managing multiple projects, budgeting, and working with agreements.
• Skilled at anticipating needs, problem-solving and adapting to new challenges.
• Proficient in MS Office products and general computer literacy.

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This posting is for an existing vacancy.The expected salary range for this position is $58,000 - $68,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.