Director of Finance

SearchLabs has been exclusively retained to Partner with rybka Group Inc. on a multitude of different roles and opportunities across the Country. rybka Group Inc. is a leading Canadian consulting engineering firm that specializes in mechanical, electrical, and commissioning engineering services for the built environment. Headquartered in Markham, Ontario, the firm was formed in 2025 through the strategic merger of two legacy engineering firms: rybka Group Inc., established in 1913, and Ellard-Willson Engineering Limited, founded in 1954. This merger unites over a century of combined expertise, a shared commitment to human-centric design, and a passion for sustainable, innovative engineering solutions.

Who is rybka Group Inc.:

rybka Group Inc. stands at the forefront of building services engineering, offering comprehensive solutions across a broad spectrum of sectors, including:

• Commercial and residential developments
• Healthcare and long-term care facilities
• Educational and institutional buildings
• Hospitality and cultural venues
• Retail and Food Services
• Critical Systems

rybka Group Inc. believes in the power of Perpetual Building Engineering, an approach that integrates sustainable thinking at every stage of a building’s lifecycle. By blending engineering precision with architectural vision and environmental stewardship, their work contributes to healthier, more resilient communities. A family 1st ethos, rybka Group is not only looking to be the firm of choice across all building sectors across all disciplines (Mechanical, Electrical, Structural, and Commissioning), but is looking to build the most positive/productive work environment second to none.

Heritage and Innovation:

rybka Group brought to the merger a distinguished history of pioneering projects in Toronto, including Maple Leaf Gardens and the Toronto Stock Exchange.

Ellard-Willson Engineering contributed a strong track record in institutional and public infrastructure, with work reaching as far back as the original CN Tower.

This deep-rooted legacy informs their forward-thinking practice, ensuring clients benefit from both proven experience and progressive design.

Director of Finance (Professional Services / Engineering Consulting)

Role Overview

rybka is seeking an experienced Director of Finance to provide financial leadership and oversight across the organization.

As a mechanical and electrical engineering consulting firm, our financial performance is closely connected to project delivery, utilization, billing, work-in-progress (WIP), accounts receivable, project profitability, and effective cash flow management. The Director of Finance will work closely with the CEO, Managing Principal, Principals, Project Managers, and administrative team to strengthen financial controls, improve visibility into business performance, and support informed decision-making.

This is a hands-on leadership role suited to an individual who can operate strategically while remaining actively involved in the day-to-day financial management of the business

Key Responsibilities

Financial Leadership & Planning

• Lead the company's overall finance and accounting function and provide financial guidance to senior leadership.
• Develop and maintain annual budgets, forecasts, cash flow projections, and financial plans.
• Provide the CEO, Managing Principal, and Principals with clear and timely financial reporting and analysis.
• Identify financial risks, trends, and opportunities and recommend appropriate actions.
• Support strategic planning, financing initiatives, banking relationships, and other corporate financial matters.
• Develop financial models and scenario analyses to support business and operational decisions.

Project Financial Management

• Provide financial oversight of the firm's engineering projects, including project budgets, WIP, revenue recognition, billing, utilization, and profitability.
• Work closely with Principals and Project Managers to review project financial performance and identify projects that are over budget, under-billed, delayed, or otherwise financially at risk.
• Establish consistent project financial planning, forecasting, and reporting practices across the firm.
• Monitor project performance against fee proposals, contracts, budgets, and approved scope.
• Support leadership in understanding project margins, resource allocation, write-offs, and financial performance by project, client, and business area.

Cash Flow, Billing & Accounts Receivable

• Maintain short- and medium-term cash flow forecasts and provide leadership with clear visibility into the company's liquidity requirements.
• Oversee the billing cycle and ensure invoices are issued accurately and on a timely basis.
• Lead accounts receivable monitoring and collection strategies in collaboration with Principals and Project Managers.
• Monitor aging reports, outstanding receivables, and collection risks.
• Oversee accounts payable and payment planning while balancing operational requirements and cash flow priorities.
• Maintain effective relationships with the company's banks, lenders, and other financial partners.

Accounting & Financial Reporting

• Oversee month-end and year-end close processes and ensure accurate and timely financial reporting.
• Review balance sheet reconciliations, income statements, cash flow reporting, and supporting schedules.
• Maintain appropriate accounting policies, procedures, internal controls, and approval processes.
• Coordinate with external accountants, auditors, tax advisors, payroll providers, and other professional advisors.
• Ensure compliance with applicable accounting, tax, statutory, and corporate reporting requirements.
• Oversee corporate filings, remittances, and other financial compliance obligations.

Systems, Processes & Controls

• Provide financial leadership for Deltek Vision and related accounting and project-management systems.
• Improve the quality and consistency of financial data, project setup, billing information, WIP reporting, and project forecasting.
• Develop and document finance policies, procedures, approval authorities, and internal controls.
• Identify opportunities to automate and streamline financial and administrative processes.
• Establish reliable management dashboards and KPIs for leadership.

Payroll, Benefits & Administration Oversight

• Provide financial oversight of payroll processing and related reconciliations.
• Ensure payroll changes, deductions, remittances, and financial reporting are properly controlled.
• Work collaboratively with HR on compensation budgeting, benefits costs, vacation liabilities, staffing forecasts, and other people-related financial matters.
• Provide financial oversight of insurance premiums, leases, professional services, and other significant corporate expenditures.

Leadership & Business Partnership

• Act as a trusted financial partner to the CEO, Managing Principal, and Principals.
• Translate financial information into practical business insights for non-financial leaders.
• Establish accountability around budgets, project performance, billing, collections, and financial commitments.
• Support Principals in understanding the financial impact of staffing, project delivery, business development, and operational decisions.
• Lead, mentor, and develop members of the finance/accounting team.
• Promote a culture of financial discipline, accountability, and timely decision-making across the organization.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• CPA designation required.
• Approximately 8–12+ years of progressive finance and accounting experience, including senior financial leadership responsibilities.
• Experience within an engineering consulting, architecture, construction, professional services, or project-based organization is strongly preferred.
• Strong understanding of project accounting, WIP, revenue recognition, utilization, project profitability, and professional-services billing.
• Demonstrated experience with budgeting, forecasting, cash flow management, financial reporting, and internal controls.
• Experience working directly with senior executives, business owners, and operational leaders.
• Experience with Deltek Vision required.
• Advanced proficiency with Microsoft Excel and financial modelling.

Compensation and Benefits

• Base Salary Range 140k to 150k
• Paid Benefits
• Paid Vacation
• Employee Shared Options Program

Artificial Intelligence and Recruitment Transparency

Our recruitment and selection process is conducted by people, not artificial intelligence. We do not use AI to screen, assess, rank or select applicants. All applicants are reviewed and evaluated by our human recruitment team.

Please send your resume to [email protected]